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College Clerical Assistant II- Registrar

Employer
City Colleges of Chicago
Location
Illinois, United States
Salary
Salary Not Specified
Date posted
Aug 2, 2022


College Clerical Assistant II- Registrar Office
Harold Washington College

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education. Harold Washington College is a student-centered institution that empowers all members of its community through accessible and affordable academic advancement, career development and personal enrichment. Harold Washington College, located at 30 East Lake Street in Chicago's Loop, serves thousands of students annually by supporting each one in pursuit of a certificate or degree and ensuring they are ready to succeed in further college or a career after graduation. The ideal candidate will have strong personal and professional integrity, great verbal and written communication skills with the abiltiy with the ability to multi-task to meet the demands of students. Interpersonal skills are necessary to be successful in this position.

PRIMARY OBJECTIVE: Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

DUTIES & RESPONSIBILITIES:

  1. Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.

  2. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.

  3. Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.

  4. Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.

  5. Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

  6. Adheres to CCC Customer Service Excellence standards.

  7. Performs related duties as required.



QUALIFICATIONS:

  1. Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.

  2. Proficient in PC desktop and related software programs. Ability to operate a personal computer.

  3. Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.

  4. Skill in basic filing, record keeping and operation of a variety of office machines.

    • Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.

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