Administrative Assistant

Description

Number of Vacancies: 1

Area of Consideration: Open To The Public

Employment Status: Full-Time, Temporary

Pay Plan, Series & Grade: DS0058/8

Salary Range: $26.00 per hour

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

Under the direction of the Director of Finance and Administration, and supervision of the Office Manager, the Administrative Assistance will provide administrative support to Faculty and Staff of the Law School. This includes supporting the entire operation of David A. Clarke School of Law and will perform variety of tasks from day to day at the David A. Clarke School Law School.

This position is a sponsored program appointment which is not permanent, and is essentially indefinite term appointment, which is subject to the terms and needs of the specific grant.

Essential Duties and Responsibilities

• Provides administrative support to all law school departments
• Compiles and organizes course-related materials including syllabi and exams.
• Proctors exams.
• Maintains student attendance records.
• Handles travel arrangements for faculty, and for Student Services staff by preparing travel requests and completing expense vouchers.
• Orders supplies and equipment for the office.
• Operates the photocopy machine and other office equipment.
• Schedules client appointments conducts client in-take, and responds to requests for information from students, faculty, clients, staff and others.
• Maintains job database by entering information from web sites, list serves, facsimiles, etc.
• Generates bi-weekly job bulletin for students and alumni.
• Provides secretarial support by typing correspondence, reports, proposals, and other documents; distributing faxes to appropriate offices and individuals; collecting time sheets and tallying hours; and distributing and collecting faculty evaluation forms.
• Provides instructional support to faculty by setting up classroom equipment and by setting up and updating Blackboard, Lexis and equivalent web pages.
• Coordinates seminars including scheduling speaker, reserving room, arranging catering, advertising event, and handling other related tasks.
• Updates student, alumni and contacts databases.
• Provides administrative support for summer public interest fellowship program by collecting applications; collecting mid-term and final reports; making check requests; and logging pertinent information.
• Conducts on-line research concerning current and prospective employment opportunities; assist with abstracting and entering data regarding career opportunities for the on-line career services bulletin.
• Performs other duties as assigned.

Minimum Job Requirements

• High School Diploma required; 4-year Degree Preferred.
• Demonstrates knowledge of Microsoft Office Software (Word, Excel and Outlook).
• At least minimum 2 years of experience as Administrative Support Staff.

Information to Applicant

Condition of Employment: Temporary employment may be ended at anytime with or without cause.

Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.

E mployment Benefits: Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia's retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This job is also ineligible for Optional Practical Training (OPT).

D rug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .