Administrative Assistant
- Employer
- Pensacola State College
- Location
- Florida, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 2, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Join the PSC family and connect with accomplished and diverse
colleagues who inspire and innovate students and transform lives
and futures. Along with helping our students reach their goals,
Pensacola State makes career fulfillment a reality.
Job Description:
The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Coordinator, Continuing Education. The Administrative Assistant creates, manages, and executes budget expenditures upon approval; processes payroll and personnel documents; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant assists in developing brochures, instructional materials, programs, and other printed materials as required; and orders and renews departmental subscriptions and publications. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion concerning confidential matters. Attention to detail and computer proficiency (spreadsheet management, electronic correspondence, and word processing skills) are essential for success in this position. The position may require availability to work flexible hours, including some evenings. Performs other duties as assigned. This position reports to the Coordinator, Continuing Education.
MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, four years administrative assistant/secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.
Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.
SALARY: $24,150.00 ($12.39 per hour) The salary may be negotiable depending upon experience.
BENEFITS: Pensacola Sate College offers a generous benefits package, which includes:
SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance, contact the recruiting department at HRrecruiting@pensacolastate.edu .
APPLICATION DEADLINE: Open Until Filled – Review of applications will begin August 12, 2022. To receive full consideration, the online application and supplemental application materials must be received by August 11, 2022.
The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.
Supplemental life, dental, vision, and disability insurance are available at group rates.
Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.
Job Description:
The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Coordinator, Continuing Education. The Administrative Assistant creates, manages, and executes budget expenditures upon approval; processes payroll and personnel documents; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant assists in developing brochures, instructional materials, programs, and other printed materials as required; and orders and renews departmental subscriptions and publications. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion concerning confidential matters. Attention to detail and computer proficiency (spreadsheet management, electronic correspondence, and word processing skills) are essential for success in this position. The position may require availability to work flexible hours, including some evenings. Performs other duties as assigned. This position reports to the Coordinator, Continuing Education.
MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, four years administrative assistant/secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.
Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.
SALARY: $24,150.00 ($12.39 per hour) The salary may be negotiable depending upon experience.
BENEFITS: Pensacola Sate College offers a generous benefits package, which includes:
- Employer-paid contributions for the employee for selected health plans;
- Member of the state Florida Retirement System;
- Free tuition to attend PSC for employees and eligible dependents after 6 months employment (based on approval);
- Paid time-off for established holidays, and breaks during winter and spring;
- Earnings for vacation and sick leave;
- Up to 90 minutes per week of paid time for employees to work out at any of the campus fitness centers;
- Wellness program; and sponsored fitness classes on campus;
- Release time for study to attend PSC classes during the work day (based on approval);
- Numerous free or discounted services such as the swimming pool, art shows, athletic events, culinary meals, plays, and more!!!
SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance, contact the recruiting department at HRrecruiting@pensacolastate.edu .
APPLICATION DEADLINE: Open Until Filled – Review of applications will begin August 12, 2022. To receive full consideration, the online application and supplemental application materials must be received by August 11, 2022.
The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.
Supplemental life, dental, vision, and disability insurance are available at group rates.
Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.
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