Administrative Coordinator - VP for Student Affairs, Division of Student Affairs

Administrative Coordinator - VP for Student Affairs, Division of Student Affairs

 

Job ID: 24811

Location: Hunter College

Full/Part Time: Full-Time

Regular/Temporary: Regular

 

POSITION DETAILS

The Administrative Coordinator will report to the Associate Director of Finance and Operations. In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

• Coordinates administrative support to departments and programs within the Division of Student Affairs.
• Coordinates departmental purchasing.
• Collaborates with Human Resources for all hiring needs and payroll functions.
• Serves as a liaison to various College offices including Instructional Computing & Information Technology, Facilities Management & Planning.
• Provides regular reports, conducts follow up with several parties to ensure completion of tasks and assignments as well as timeline and deadline adherence.
• Maintains confidential multiple databases, records, files, and lists on students and personnel. Drafts letters and other correspondence on sensitive and confidential matters.
• Schedules and organizes senior staff calendars and upcoming program events. Develops meeting agendas; schedules ongoing staff, department, and task force meetings; maintains all meeting summaries and files.

 

QUALIFICATIONS

Bachelor's Degree required.

 

PREFFERED QUALIFICTIAONS 

• Excellent writing, editing, organizational, interpersonal and presentation skills
• Attention to detail
• Proficiency in Microsoft Office, EXCEL, competency with digital and/or web-based tools, analytical and statistical research and reporting
• Ability to prioritize competing tasks in a deadline driven environment with time constraints, spot issues/problems and identify potential solutions, uphold strict confidentiality, and easily develop and maintain collegial relationships in a complex college community
• Commitment to the values of public liberal arts education and appreciation for work in a diverse and fast paced work environment

 

VACCINE REQUIREMENT

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment. 

 

CUNY TITLE OVERVIEW

• Supports projects, initiatives, and activities that impact an academic or administrative department.  Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.  Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.  Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.  Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.  Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.  Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.  May supervise office staff and student workers.   Performs related duties as assigned. 

 

Job Title Name:  Administrative Coordinator

 

CUNY TITLE

Assistant to HEO

 

FLSA

Non-exempt

 

COMPENSATION AND BENEFITS

Salary commensurate with academic accomplishments and experience $43,520 to $53,184

 

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

 

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number. 24811

 

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. 

 

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

 

Incomplete applications will not be considered.

 

Please include:

• Cover Letter  Curriculum Vitae/ Resume Names and contact information of 3 references

 

Upload all documents as ONE single file-- PDF format preferred.

 

Click on link below to apply:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Applicant&JobOpeningId=24811&PostingSeq=1

 

If you are a current employee of our organization please use the following link instead:

https://home.cunyfirst.cuny.edu/psp/cnyihprd/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Employee&SiteId=1&JobOpeningId=24811&PostingSeq=1

 

CLOSING DATE

The search will remain open until the position is filled. 

 

The committee will begin reviewing complete applications on August 12, 2022. 

 

Applications submitted after the deadline will only be considered if the position remains open after initial round.

 

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

 

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.