Senior Coordinator, Financial Operations (18200)

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

The Senior Coordinator, Financial Operations is responsible for coordinating the day-to-day business operations essential to carrying out purchasing, payroll, and other financial transactions associated with the operating budgets of the Office of Undergraduate Education and Academic Student Services (UEAS).

Position serves as the primary contact for financial administration, part-time staff human resource management, and other various administrative and resource management issues to ensure the needs of UEAS and University community are met.

Essential Functions

1. Financial Administration:In consultation with the Director, the incumbent serves as primary contact for all budget-related issues for UEAS’s operating and non-restricted internally designated accounts. Works with units within UEAS to provide expert customer support on financial issues. This position functions as main point of contact to various internal University departments including Accounts Payable, Payroll, Procurement & Contracts, Accounting, Human Resources, Facilities Management, Financial Aid, and the Budget Office in order to ensure compliance with various university policies. In consultation with the Director, this position reviews and approves purchase requisitions for the procurement of goods and services as well as all disbursement requests, invoices, travel reimbursements, student payments, and cash advances while ensuring compliance with University’s AP and PCD policies.
2. Human Resource Management:Responsible for staff and faculty human resources/payroll processes in the unit and managing university human resources/payroll policies and procedures to ensure compliance and employee/unit needs are met. Ensures that human resources transactions are processed accurately and in a timely manner.
3. Academic Administration:Review all Professional Service Agreements, Memoranda of Agreement, and other contracts to ensure that all terms are in line with University policies for submission to the Director, Procurement & Contracts, and/or General Counsel.
4. Supervision:Hires, trains, and supervises one full-time staff member. This includes coaching, mentoring, providing regular feedback, and managing performance.
5. Technology & Operations:Acts as a liaison between OIT and PCD, including Asset Management, and UEAS units for technology requests including, but not limited to, computer hardware, computer accessories, nextGen replacement, software licenses Maintains hardware inventories.
6. Other duties as assigned.
   
   

Supervisory Responsibility

• Reporting directly to this position is the full-time Administrative Coordinator. Part-time and student workers may report to this position.

Position Type/Expected Hours of Work

• Full Time, 35 hours/week, M-F.
• Sr. Coordinator/Analyst B.
• Non-Exempt.

Required Education and Experience

• Bachelor's degree or equivalent.
• ​2-4 years of relevant experience
• Minimum of 2-4 years of relevant experience at the executive office level required, preferably in higher education. Must be able to work independently and accurately and make reasoned decisions on short notice. Demonstrated ability to identify goals, plan and execute complex projects independently.
• Must be able to manage multiple tasks concurrently and adapt to changing priorities. Demonstrated ability to use independent judgment and discretion with general supervision.
• Highly developed interpersonal skills, the ability to deal properly with confidential material, and the ability to represent UEAS within a variety of activities. Demonstrated ability to work with a diverse range of people in various circumstances. Excellent interpersonal and communication skills.
• Excellent analytical and computer literacy skills required. Expert use with full complement of MS Office applications, advanced level with Excel.

Additional Eligibility Qualifications

• Hiring offers for this position are contingent on the successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .

Others

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC