Business & Administrative Services Coordinator I/II (GPAC)

Position Details

Position Information

Requisition Number

S1871P

Home Org Name

AU Performing Arts Center

Division Name

AU Performing Arts Center

Position Title

Business & Administrative Services Coordinator I/II (GPAC)

Job Class Code

DB04A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Jay and Susie Gogue Performing Arts Center ( GPAC ) at Auburn University seeks candidates for a Business & Administrative Services Coordinator position to provide financial and administrative support.

To learn more about GPAC, please visit: https://goguecenter.auburn.edu/

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

The following essential functions are representative of major duties of positions in this job classification. Specific duties and responsibilities may vary based upon unit needs. Other duties may be assigned similar to the above consistent with the knowledge, skills and abilities of the job.

1. Coordinates daily business operations including the processing of departmental financial transactions and vouchers, purchasing card reconciliations, travel vouchers, and payroll.

2. Instructs GPAC employees and vendors on policies and requirements concerning operational procedures related to business and financial operations.

3. Coordinates human resources processes to include recruitment of new employees and completing and reviewing personnel action forms.

4. Assists in developing and balancing project budgets based on financial information gathered from GPAC administration, departments, and other sources.

5. Collaborates with GPAC administration in the preparation of business and financial reports.

6. Supports GPAC in the purchase and/or maintenance of supplies and equipment including coordinating inventories.

7. Performs other related duties as assigned.

Minimum Education and Experience

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Administrative, financial support, and human relations service.

Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)

Education Level

Indicated education is required; no substitution allowed.

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Level II requires a high school diploma or equivalent plus 6 years of experience in administrative, financial support, and human relations service

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.

Minimum Technology Skills

Strong knowledge of computer applications in Windows and Mac environments including Microsoft Word, Excel, Outlook, and other Office 365 applications (OneDrive, SharePoint, Teams, etc.). Proficiency in creating and sharing financial reports in Excel.

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Desired qualifications include: Bachelor’s degree from an accredited institution; excellent interpersonal communication skills; demonstrated organizational and technical skills in a professional office setting; have demonstrated ability to set priorities, self-manage, and meet deadlines in complex job tasks and projects; knowledge of office rules, procedures, and operations.

Experience in accounting, financial management, business operations, as well as working knowledge of HR with progressively increasing levels of responsibility and accountability.

Posting Detail Information

Salary Range

$28,000 - $52,100

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn University

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

07/27/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31189
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation
2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * How many years of experience do you possess in administrative and financial support services?
   
   (Open Ended Question)