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Administrative Support Specialist I/II

Employer
Auburn University
Location
Alabama, United States
Salary
Salary Not Specified
Date posted
Jul 29, 2022


Position Details

Position Information

Requisition Number

S1883P

Home Org Name

Health Outcomes Research and Policy

Division Name

College of Pharmacy

Position Title

Administrative Support Specialist I/II

Job Class Code

DB03A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Administrative Support Specialist I/II

The Health Outcomes Research and Policy department within the Harrison College of Pharmacy seeks candidates for an Administrative Support Specialist I/II to provide varied and high-level administrative and technical support to the department, with significant emphasis on more complex administrative responsibilities.

Research and teaching in the Department of Health Outcomes Research and Policy seeks to improve medication-related outcomes, considering the perspective of patients, providers, and policymakers. This includes social and behavioral aspects of pharmacy, research to maximize medication-related outcomes, and comparative effectiveness and safety research. The overall goal of the department is to improve medication effectiveness through practice and population-based research.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Essential functions include:
  • Advises others on processes, procedures, and services; resolves policy related or procedural problems.
  • Gathers information and prepares various reports and correspondence; researches and resolves issues.
  • Provides budget tracking and coordination for a unit or department. This may include coordinating with the Division of Research, Research Associate to provide grants and contracts information for reporting.
  • Coordinates large or complex projects or events.
  • Performs specialized technical duties and coordinates processes.
  • Reviews and verifies documentation for completeness and compliance with policies and procedures.
  • May assist in the development and maintenance of databases.
  • Participates and/or assists in special activities such as orientations, consultations, and events.
  • Supports faculty and researchers in ensuring their research programs are functioning at their highest capacity. This may include trouble shooting various issues with participant payments, vendor payments, contracting with conference venues, serving as an emergency contact in the event an incident occurs outside of normal business hours.
  • Performs a variety of clerical duties, such as, typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
  • As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system ( OASIS ), administrative issues related to student academic or financial status, creating and updating websites & newsletters, and controlling/maintaining access to facilities.
Minimum Education and Experience

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Administrative support services

Requirements for Additional Job Levels
  • Level I requires a high school diploma plus 4 years of experience in administrative support services.
  • Level II requires a high school diploma plus 6 years of experience in administrative support services.
Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Degrees accepted in lieu of years of experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Excellent written and oral communication skills.

Minimum Technology Skills

MS Office

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

1. Familiar with Banner software
2. Familiar with Kronos software
3. Experience in budgeting and finance

Posting Detail Information

Salary Grade

28

Salary Range

$30,160 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

7:45am - 4:45pm

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

07/29/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31282
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  3. * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience?
    • Yes
    • No


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