EXECUTIVE ASSISTANT

Hiring Department

Dean of Medicine

Job Description

Supports cancer center director and manager(s) with daily coordination of the cancer center administrative office; completes clerical tasks; coordinates calendars & meetings, attends leadership meetings and takes detailed meeting minutes, stores data in an appropriate filing system, communicates with the director and manager daily.

Provide administrative support, most often involving highly confidential and/or sensitive materials and situations. Staff various meetings, create summary reports, and prepare for distribution.

Greet visitors, receive and respond to incoming calls in a courteous and authoritative manner; determine needs, redirect to others as appropriate; manage calendar and schedule appointments, determine executive’s availability for discussions, and follow up to ensure timely response.

Makes travel arrangements and reservations for cancer center director, associate directors, program directors, and manager(s).

Assist in preparing the executive for meetings. Anticipate information needs such as including itineraries, supporting documents, and materials; arrange information folders. Brief executive prior to meetings.

Logs data into spreadsheets and documents, maintains log of contacts, activities, and meetings.

Maintains email listserv.

Prepare correspondence, reports, and other materials from rough draft or dictation. Compose letters involving routine matters, acknowledgements, and other subjects.

Implements office policies and procedures, and ensures professional communication and coordination with other campuses, departments, staff, students, and faculty.

Maintains office inventory and coordinates supply procurements for the department ensuring fiscally responsible purchases.

Engages in professional development activities .

Other duties as assigned.

Salary

Salary Range: $16.92 - $30.68/hour

Grade: GGS-008

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

In depth understanding of office management; Strong organizational and time management skills.
Working knowledge of office equipment, like printers and fax machines, working skills in Microsoft
Office Suite (Word, Excel, PowerPoint, OneDrive, Teams, SharePoint, and Outlook)

Application Materials

Online application, Resume, Cover Letter

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice President of Human Resource Services/Affirmative Action officer at 573-882-7976 .

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

Vaccination Statement

After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.

All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.

Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.

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