Transportation Coordinator
- Employer
- Bucknell University
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Jul 29, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
- Employment Level
- Administrative
- Employment Type
- Full Time
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Transportation Coordinator
Job No: 497121
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support
The Transportation Coordinator coordinates comprehensive and routine scheduling and allocation of the university's motor pool vehicles. It is also responsible for scheduling the limousine/car services, bus companies, and oversees the scheduling and assignments of university casual drivers. This position provides estimates for the best means of travel (cost effective and efficient) . The transportation coordinator acts as the liaison between Bucknell University and Enterprise Rental Car Company in assisting with the university reservations. This position also supports the University Switchboard in answering and directing phone calls, scheduling guest housing, etc.
This is a full-time position, thirty-five hours a week, with full benefits, that reports to the Director of Non-University Events & Support Services. The shift includes nights and weekends with essential shifts required during large university hosted events. This person must have flexible availability as the work schedule for this position includes all shifts (days, evenings, and weekends).
Job Duties:
- Maximize vehicle use of the vehicle pool by coordinating the
scheduling of transportation needs for academics, administration,
athletics, and student groups/organizations.
- Coordinate all requirements with an initial vehicle request,
including scheduling transportation arrangements, confirmation,
driver certification, vehicle release, key distribution and driver
(if needed).
- Responsible for data entry (EMS upload of final invoice) into
database for departments and organizations billing.
- Responsible for ensuring that the Transportation Services
Policy is followed and taking appropriate disciplinary action when
applicable.
- Manage and reconcile monthly billing with outside bus companies
and limousine services
- Ensures certificates of insurance for outside bus companies and
limousine services are updated annually.
- Receive and address vehicle maintenance issues, including break
downs and mis-located vehicles. Coordinate vehicle maintenance with
Facilities.
- Manage yearly driver registrations for students and
staff.
- Manage/oversee the reservations made via Enterprise as well as
managing the operation of invoice/charging of vehicles to
designated university credit card.
- Reconcile transportation services budget monthly.
- Manage/Oversee EZ Pass transponders when placed in university
fleet
- Serve as a member of a committee in determining university
fleet purchases.
- Supervise and schedule drivers and approve their time
slips.
- In consultation with the director and executive director, make
determination to "ground" fleet due to inclement weather, when
appropriate.
- Update vehicle/driver scheduling policies and procedures with
director.
- Conduct training for student groups and organizations on the
current transportation policy.
- On occasion, serve as a Driver when needed
- Responsible for key distribution of vehicles and guest housing
in conjunction with the Switchboard.
- Maintain working knowledge to support other aspects of the
Events Management office including, but not limited to,
Switchboard, Keys, Lost & Found,
Guest Housing, Summer Camps and Conferences. - Support the mission of the University and maintain high
standards by providing quality service and working
collaboratively.
- Other duties as assigned.
Diversity & Inclusion Expectation: - Has significant prior experience working with and serving a
diverse workforce and students.
Minimum Qualifications: - High School diploma or equivalent
- Exceptional communication skills.
- Minimum of 2 years of experience and demonstrate the ability to
provide outstanding customer service, computer experience, general
accounting skills - invoicing, reconciling, etc. in an office
setting.
- This position requires excellent organizational and
communication skills, orderly and methodical working style,
proficient follow through and follow up skills, and a positive
personality who is proactive.
- Ability to respond quickly and efficiently to emergency
situations.
- Demonstrate the ability to manage multiple responsibilities, to
adjust priorities in a very busy environment, and work
independently.
- Proficient with computer systems, the internet and standard
office equipment is essential.
- Valid US driver's license
Preferred Qualifications: - Previous office/receptionist experience is helpful.
Physical Demands:
Office environment, ability to make quick, thoughtful decisions in stressful or emergency situations.
Work Type:
This is a full-time position, thirty-five hours a week, with full benefits, that reports to the Director of Non-University Events & Support Services. The shift includes nights and weekends with essential shifts required during large university hosted events. This person must have flexible availability as the work schedule for this position includes all shifts (days, evenings, and weekends).
To apply, visit https://careers.bucknell.edu/en-us/job/497121/transportation-coordinator
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