Controller

Definition

Summary
Plans, organizes, manages, and coordinates the acceptance and processing of financial reporting including, performance reporting, financial database management, accounting controls, and audit support. Oversees, through intermediate supervision, accounting operations. Schedules annual financial reporting cycles, ensuring adequate levels of service to other departments, the colleges, and executives.

Distinguishing Career Features
The Controller is a management position responsible for integrating accounting operations, audit, systems, and controls governing business transactions.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:

1. Plans, organizes, and manages District-wide current accounting functions including, but not limited to, accounts payable, accounts receivable and treasury, financial aid, budget and expense controls, and decision support for forecasting and performance analysis.

2. Schedules annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments, colleges, and executives.

3. Ensures protection of assets by developing, coordinating, and administering internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.

4. Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.

5. Forecasts short-range cash requirements and obligations, as a basis for maintaining adequate funds.

6. Executes cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.

7. Oversees fixed asset accounting. Maintains up-to-date accounting of fixed asset account balances. Oversees determination of depreciation rates. Monitors inventory levels, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances.

8. Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries. Manages year-end processes by reviewing and instructing staff to make adjusting entries for all district funds, reviewing and closing encumbrances, reconciling revenue streams and recommending year end closure.

9. Continually reviews accounting systems for appropriate information, accuracy, and controls. Ensures that accounting systems comply with appropriate regulations and data transfer requirements.

10. Reconciles fund balances with the County Treasurer and County Office of Education. Reconciles financial aid fund balances.

11. Serves as the designated accounting officer and contact for state, special fund, and private auditors.

12. Analyzes cost versus benefit for decisions on the amount of coverage and self-funded versus third party insurances. Works with Risk Services to set up special funds for self-insured programs.

13. Serves as primary Banking Liaison for all District banking needs. Reviews existing banking services and makes recommendations for changes or additions of new services.

14. Provides oversight regarding the examination, reconciliation and adjustment of accounting records and the annual closing of the books. Assists with independent auditor for District, Foundation and GO Bond audits and helps to coordinate responses to the annual audit report of findings, comments and recommendations, when necessary.

15. Assists staff in developing solutions to technical problems and with accounting procedural questions. Reviews staff work for accuracy and compliance with District policies. Plans, organizes, and coordinates staff assignments for maximum effectiveness and productivity. Provides technical assistance and responds to inquiries of District staff regarding various fiscal matters. Determines, recommends, and implements appropriate changes and improvements in existing accounting systems and procedures.

16. Oversees the maintenance of chart of accounts for all funds in accordance with the Budget and Accounting Manual.

17. Performs other related duties as assigned that support the objective of the position.

18. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

19. Performs professional level accounting duties and serves as the District’s primary advisor on technical and complex accounting issues; analyzes, evaluates and makes recommendations concerning sources and amounts of revenue, expenditures and the District’s financial position. Serves as consultant to a variety of District personnel on fiscal and accounting matters.

20. Reviews and oversees successfully meeting deadlines of various financial reports; such as the IPEDS and District CCFS 311 Annual, and various Monthly & Quarterly financial reports.

Qualifications and Physical Demands

Knowledge and Skills
1. The position requires advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing, and finance for education and public sector.
2. Requires in-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.
3. Requires professional knowledge of the principles and techniques used in financial analysis and research.
4. Requires in-depth knowledge of the District’s accounting data entry and storage systems.
5. Requires in-depth knowledge of the external audit process.
6. Requires considerable knowledge of the laws and regulations governing financial transactions.
7. Requires a working knowledge of insurance and insurability including cost-benefit analysis.
8. Requires a working knowledge of centralized purchasing and material management functions.
9. Requires advanced math skills to perform an array of business and statistical calculations.
10. Requires well-developed skill with personal computer software sufficient to design and use spreadsheet and database models.
11. Requires well-developed language skills to prepare business plans and complex reports seen by the public.
12. Requires well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to organize and integrate all financial reporting services.
3. Requires the ability to conduct complex analyses of accounting systems, financial reports, business opportunities such as grants, capital projects, and on-going operations.
4. Requires the ability to interpret and apply accounting rules and requirements and pertinent sections of the Education Code.
5. Requires the ability to convert financial information and outcomes into reports of findings and condition.
6. Requires the ability to gather and analyze data and develop conclusions and recommendations.
7. Requires the ability to develop projections using historical data and inferential methods.
8. Requires the ability to think critically and creatively.
9. Requires the ability to supervise, train, evaluate and motivate staff in a way that optimizes service.
10. Requires the ability to plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access)
The position requires a Bachelor’s degree in accounting, finance, business administration or a closely related field plus an active CPA certificate.
Requires five (5) years of experience in accounting systems and operations, financial reporting, audit, including two (2) years in a leadership capacity.
Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
A Master’s Degree in Business Administration may substitute for the CPA certificate.
AND
Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Desirable Qualifications
Two years of experience working in accounting, budgeting, or financial operations at a community college district.
MBA and/or CPA preferred.

Licenses and Certificates
CPA certificate. May require a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist

Note: (D.E.I.A. - Diversity, Equity, Inclusion, Access)
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continue to strengthen our efforts around diversity, equity, inclusion, and access. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. (Diversity, Equity, Inclusion, Access) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

Conditions of Employment

This is a permanent contract, full-time, general-funded, 12-months per year, Classified Management position. The work schedule is Monday through Friday from 8 a.m. to 5 p.m. Flexible schedule and weekends might be necessary to address the needs of programs and job duties. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG-10)

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:
Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

A complete Coast Community College District Online Employment Application.

Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank).

A Cover Letter that outlines your education and experiences relevant to this position and addresses the Minimum and Preferred Qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access) . (upload as a separate attachment - PDF recommended).

A Current Resume of professional experience, educational background, and/or teaching experience. (upload as a separate attachment - PDF recommended)

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation of preferred qualifications will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense .

• During the interview, candidates may be asked to conduct a short teaching demonstration and/or oral presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
• The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Submit “official” transcripts after employment offer.
• Provide a Certificate of Tuberculosis Exam for the initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. W e are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.



Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2021 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader) is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.