Administrative Support Coordinator II

Administrative Support Coordinator II

Job No: 516723
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Position Summary

Faculty Advancement and Student Success (DFASS) fosters inclusive academic excellence through support for faculty careers, professional development, community engagement, and student academic support and enrichment, including the Weber Honors College and the Interdisciplinary Studies in Three Departments major.

The Administrative Support Coordinator contributes to the mission of FASS by managing key operations, including divisional support for EAB users, external communications, Personnel Action Files, and inventory. The incumbent provides direct support for the AVPFASS and manages front-line communications and contacts with skill and understanding.

For more information regarding Faculty Advancement and Student Success (FASS), click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Bachelor's degree or higher in business administration, humanities or social sciences, or allied fields.
• Experience with EAB Navigate
• Excellent written and communication skills
• Ability to work independently with minimal supervision
• Ability to meet deadlines
• Ability to manage several projects at once
• Ability to maintain a cordial and pleasant relationship with Administrators, Faculty, Staff, Students, and members of the community.
• Experience working effectively with diverse faculty and staff at a university level
• Three to five years of experience providing administrative support and analyses
• Understanding of nature and purpose of undergraduate advising

Specialized Skills

• Proficiency in Microsoft Office, especially with respect to (1) generating complex, yet accessible, documents with Word, (2) employing various function and features with Excel to analyze, update and report on various kinds of data, and (3) producing clear and effective visual presentations using PowerPoint.

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,583 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,440- $5,639 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on August 12, 2022. To receive full consideration, apply by August 11, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu.


Advertised: Jul 28, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/516723/administrative-support-coordinator-ii



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