Senior Account Clerk

Senior Account Clerk

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Finance

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:
Under the direction of an assigned supervisor, perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for District financial aid, student services, fiscal services, bookstore and cashiering operations; review, maintain and adjust designated funds; and prepare and maintain a variety of financial reports in support of assigned accounts and activities.
REPRESENTATIVE DUTIES:

1. Prepare various accounting and financial records for complex District accounts such as financial aid, student services, fiscal services, bookstore and cashiering operations.
2. Process various financial aid, student services and county checks; receive list of approved checks to be processed from financial aid and transfer funds into appropriate college accounts; post appropriate journal entries; print and mail checks; audit and reconcile county expense vouchers.
3. Prepare warrants, invoices, time records, purchase orders and similar documents; collect and distribute as appropriate.
4. Maintain accurate accounting records, purchase orders and files; provide information to the District regarding budgets and warrant information.
5. Prepare, schedule, index and file bills, vouchers and other records.
6. Assume responsibility for accounts payable functions including creating and preparing the accounts payable warrants; forward documentation to the County Office of Education; work with County Office of Education to resolve problems.
7. Maintain journal accounts; perform a variety of complex computations; verify, balance and make appropriate corrections; post data and maintain account balances as necessary.
8. Audit invoices for payment and resolve discrepancies; monitor and maintain accurate accounts and keep payables current; calculate and process retroactive manual or specialty warrants.
9. Prepare and code journal vouchers; verify and reconcile warrant listings.
10. Perform related duties and responsibilities as required.

Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:

• Cashiering procedures and techniques.
• Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
• Methods and techniques of financial record-keeping.
• Principles and practices of inventory and reconciliation.
• Mathematical principles and procedures.
• Oral and written communications skills.

MUST HAVE ABILITY TO:

• Perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for financial aid, student services, fiscal services, bookstore and cashiering functions.
• Prepare and maintain a variety of accounting and statistical reports.
• Analyze, monitor, prepare and enter necessary corrections, adjustments or revisions to a variety of payroll records and reports.
• Process and record accounting transactions accurately.
• Compare numbers and detect errors efficiently.
• Type at a speed necessary for successful job performance.
• Meet critical deadlines while working with frequent interruptions.
• Understand and follow oral and written directions.
• Operate office equipment including computers and supporting word processing, spreadsheet and database applications.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
Any combination equivalent to: graduation from high schoolANDThree (3) years of increasingly responsible experience in the preparation and maintenance of payroll, financial records and reports.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:
Education, skills or experience specifically related to project accounting and budgeting.

Salary
Range 19, Steps 1-7, $4,298.50-$5,436.88. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, August 12, 2022 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 7:30 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/">https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/3909





jeid-530aa03db3c8a840b244967489fa5ea9