Administrative Assistant for the Department of Nursing

Title:  Administrative Assistant for the Department of Nursing

Description:  Under the supervision of the Chair of the Nursing Department, the Administrative Assistant for Nursing is responsible for supporting the Department Chair in executing the non-academic aspects of the Nursing Department’s mission.  Additionally, the Administrative Assistant provides and maintains a professional atmosphere as the initial contact person between the public and the department.

Responsibilities:

• Maintain the professional atmosphere of the nursing office while serving as the initial contact person between the public and the department
• Manage and coordinate support activities for the operation of the Department of Nursing and provide services and resources to the department’s faculty/staff i.e. interviews, pinning, retreats, meetings with stakeholders etc.
• Provide an initial interpretation of the departmental requirements to prospective students, their families and other interested parties
• Coordinate all monthly Department of Nursing meetings; recording secretary for departmental meetings
• Tracks spending according to department’s budget line; completes invoices; tracks membership fees, dues, and liability insurance
• Maintain all department files
• Collect nursing data for reports to the department, college, state, federal and other agencies and transcribe to Excel Spreadsheets
• Delegate tasks to staff as indicated and to office work study students
• Ability to create and maintain positive relationships with all internal and external constituents
• Comply with all applicable College, Federal, State, local and association regulations
• As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
• Participate in major campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend
• Perform other job-related duties as assigned

Qualifications:  Minimum requirements for this position are vocational/technical/business certification from an accredited college or university and 1 to 3 years of related experience. 

• Confident and mature individual
• Supervisory experience a plus
• Knowledge of Microsoft software (Word, Excel, Office, etc.)
• Excellent verbal and written communication skills
• Ability to multi-task and be flexible
• Excellent time management and scheduling abilities

All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.” 

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume; 
• A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.