Office Assistant - Hourly

Office Assistant - Hourly

College of Arts and Sciences

Biology

JOB SUMMARY:

Provide clerical and administrative support for the department Chair, faculty, and students in the Biology department.

REPORTS TO: Chair of the Biology Department

RESPONSIBILITIES & DUTIES:

Documentation and Information Management:

1. Prepare and print materials such as letters, memoranda, forms, purchase orders and vouchers, using computers and relevant peripheral equipment.
2. Compose and respond to routine correspondence.
3. Proofread and edit documents for accuracy, formatting and completeness.
4. Use office software packages such as Word, Excel, Google Documents, and Google Sheets in document preparation, file maintenance and report generation.
5. Collect information or data from various sources; file and retrieve books, documents and/or data as needed. Update existing files. Update bulletin and poster boards.
6. Create and/or maintain departmental administrative filing systems.
7. Maintain departmental records; keep separate confidential records when instructed.
8. Retrieve and format electronic data; compile and merge data from various media and sources.
9. Provide all secretarial support services including telephone calls, calendar, mail and matters of a confidential nature for the chairperson of the largest department in the College of Arts and Sciences.
10. Arrange departmental meetings and get-togethers.
11. All other clerical assignments allotted by the chair.

PHYSICAL REQUIREMENTS:

1. Ability to sit at a desk for long periods of time.
2. Ability to work on a computer for long periods of time.
3. Ability to open drawers and file paperwork.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

1. Bachelor's degree is preferred or an Associate's degree with three to five years of secretarial skills.
2. Fluency in speaking and writing in English.

HOURS:

This position is limited to no more than 20 hours per week.

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,500 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 75 undergraduate programs, more than 70 master's degree and doctoral programs, and 55 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 118,000 graduates across the country, a growing enrollment of students from 44 states and 65 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.


To apply, visit https://phf.tbe.taleo.net/phf02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2793 jeid-b1920159c569f746b92b71526925882e