Executive Support Assistant I/II

Position Details

Position Information

Requisition Number

S1876P

Home Org Name

Athletic Student Services

Division Name

Director Intercollegiate Athletics

Position Title

Executive Support Assistant I/II

Job Class Code

DB23A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University Athletics seeks candidates for an Executive Support Assistant to provide executive level support to assist and coordinate administrative operations while exercising a high degree of discretionary authority for Athletic Student Services.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

1. Coordinates the nomination process for scholarships and awards for student-athletes. This will involve interaction with student-athletes, coaches, sport administrators, members of the Committee on Intercollegiate Athletics, and other departmental representatives. Will also involve supervision of a Graduate Assistant, student-worker, or part-time employee.
2. Manages the scholarship book program.
3. Serve as the Kronos Timekeeper for all hourly and part-time employees, student workers, Graduate Assistants, and TES employees.
4. Assist with hiring process for Graduate Assistants, part-time employees, and student workers.
5. May perform numerous administrative duties including, but not limited to payroll, travel expense vouchers and invoices, contractual agreements, time logs, work orders, supplies, staffing correspondence, and purchasing card reconciliations.
6. Schedules meetings and organizes and prioritizes calendar and makes travel arrangements.
7. Handle confidential documents and critical information (employee records, payroll, student-athlete records, Student-Athlete Handbook, etc.) while assisting the SASS administrative team with preparation of a variety of reports.
8. May act as point of contact for students, faculty, departments, and vendors/outside agencies.
   
   

Supervisory Responsibility
May be responsible for training, supervising, and assigning tasks to a Graduate Assistant, part-time employee, or student-worker. May provide input to performance reviews of other employees.

Minimum Education and Experience

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

2

Area of Experience

Administrative support services

Requirements for Additional Job Levels

Level II- High school diploma plus 4 years of experience in administrative support services..

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Area of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Grade

29

Salary Range

$25,000 - $46,700

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

07/27/2022

Closing Date

08/08/2022

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31255
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * How many years' experience do you possess in administrative support services?
   
   (Open Ended Question)