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Undergraduate Admissions Visit and Events Assistant

California Baptist University
California, United States
Salary Not Specified
Posted Date
Jul 1, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time
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Posting Details

Position Information

Job Title Undergraduate Admissions Visit and Events Assistant Posting Number S1126P

Position Summary Information

This position will assist in the planning and implementation of group tours and individual visits of prospective students and parents to the campus. The person will also work closely in the planning and execution of Undergraduate Admissions events. Communication with staff and faculty regarding those visiting our campus will be needed by performing the following duties. Essential Duties and Responsibilities
  1. Provide excellent customer service to all campus visitors.
  2. Assist in coordination, execution, and evaluation of campus preview events.
  3. Schedule and coordinate large group visits to high schools and community colleges.
  4. Coordinate meeting/conference room and facility reservations for campus visits and events.
  5. Schedule appointments, professor meetings, and class visits for campus tour visitors.
  6. Assist in various technical support including website, text, and email updates
  7. Assist in the evaluation and training of tour guides.
  8. Receive incoming requests for appointments and campus tours.
  9. Communicate regularly with registrants for campus tours and events.
  10. Prepare materials for campus visits and events.
  11. Assist with check-in for campus visits and events.
  12. Support the office needs by doing data entry.
  13. Schedule individual tours for admissions counselors.
  14. Must have a valid California driver’s license.
  15. Must have a vehicle that is in sound operating condition.
Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete work assignments. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Skill in the use of personal computers and related software applications including but not limited to the Microsoft Office suite and Google Drive equivalents
  • Ability to coordinate and organize meetings and/or special events.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
  • Ability to plan, develop, and coordinate multiple projects.
  • Ability to read and write at a level appropriate to the duties of the position.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to gather data, compile information, and prepare reports.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
  • Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Strong organizational skills and detailed oriented.
  • Ability to maintain confidentiality.
  • Excellent telephone courtesy knowledge and experience.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to create, compose, and edit written materials.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to resolve customer complaints and concerns.
  • Ability to investigate and analyze information and draw conclusions.
PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work is normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards. Education and/or Experience
High school diploma or general education degree ( GED ); or one to three months related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date 07/01/2022 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2

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