Administrative Assistant, Campus and Community Engagement

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Type of Position:Clerical

Workstudy Position:

No

Job Type:Regular

Work Shift:

Sponsorship Available:

No

Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:University Event Planning

Department's Website:

Summary of Job Duties:The Administrative Assistant for Campus and Community Engagement will report to the Director of Campus and Community Engagement and is responsible for the coordination of the day-to-day operation and provide administrative support to the Office of Campus and Community Engagement. This includes Student Activities, Fraternity and Sorority Life, New Student and Family Programs, Student Organizations, and Box Office.

Qualifications:

Essential Job Duties and Responsibilities:

• Serve as the point person to oversee all office administrative responsivities, to include for greeting guests, answering phones, assisting with parking passes, mail responsibilities, etc.
• Provide daily supervision of student assistants and student workers.
• Assist with monitoring finances within CACE to include purchasing, reconciliation of accounts, RSO reimbursement, entering requisition, etc. within Workday and NUMALink.
• Manage all aspects of ticketing and the ticketing system.
• Balance cash/receipts drawer
• Use Workday tasks to complete travel spend authorizations and arrangements for RSO and CACE Travel, as well as assist with expense reports.
• Maintain all office inventory, including Lost and Found.
• Assist Director of Campus and Community Engagement with scheduling and event coordinator, as needed.
• Act as a back-up for Switchboard coverage, Campus Center monitors on the first floor, and CACE reservations.
• Assist with compiling research and reports, as needed, while maintaining confidentiality.
• Other duties as assigned.
  

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Provide excellent customer service skills including proper telephone etiquette and pleasant phone voice

• Knowledge of grammar, punctuation, spelling, and proofreading
• Knowledge of general office procedures
• Ability to operate standard office equipment
• Demonstrate strong computer skills and knowledge of various software programs
• Ability to adapt to a changing environment, deal with frequent changes, delays, or unexpected events
• Planning and organizational skills, including the ability to prioritize work activities and use time efficiently
• Ability to multitask and delegate responsibility
• Ability to consistently be on time
• Ability to work with a team and supervise student employees

Required Education and/or Work Experience: Minimum qualifications include a bachelor’s degree from an accredited institution, strong communication skills, and the ability to work with diverse populations. Two years of related office and/or customer service work experience needed. Bilingual and able to read, write and speak Spanish proficiently is preferred.

Additional Information:

Working Relationships: Works with Student Affairs staff, faculty and staff from across campus, students, and members of the local community.

List Employees Supervised: No professional staff but will have oversight of student assistants and student workers with the office. They will have direct oversight of two student employees with indirective oversight of additional student staff.

Special Job Dimensions: Work performed primarily in an office/classroom setting. Extended hours required. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. Required abilities include walking, standing, and sitting for extended periods. Visual demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 20 pounds.

Work Schedule: Work schedule is based on 40 hours per week and varies according to duties. Extended hours, including working nights and weekends required. Flexibility in adjusting work priorities and able to work a flex schedule is a must.

Salary Information:

$29,836/Year

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes