Administrative Services Assistant (OPS)
Key Position Information:
Please note the office hours:
Tuesday - 8:30 am to 4:30 pm (8hrs)
Wednesday - 8:30 am to 4:30 pm (8hrs)
Thursday - 9:00 am to 1:00 pm (4hrs)
This class is the first of six levels in the Administrative
Services series. Incumbents perform routine clerical functions such
as data and document processing, and provide routine customer
service. Responsibilities may include performing data entry;
verifying data; filing; scanning documents; directing phone and
walk-in customers; and receiving and distributing mail.
High School Diploma or equivalent (GED).
6 months experience.
* An equivalent combination of education and experience sufficient
to successfully perform the essential duties of the job may be
acceptable in lieu of those requirements listed above.
- Customer service principles;
- Modern office procedures, methods, and equipment;
- Basic filing and record keeping principles;
- Basic office equipment maintenance procedures;
- Computers and related software applications.
- Providing customer service;
- Using modern office equipment;
- Preparing and maintaining records and files;
- Using a computer and related software applications;
- Communication, interpersonal skills as applied to interaction
with subordinates, coworkers, supervisor, the general public, etc.
sufficient to exchange or convey information and to give and
receive work direction.
- Positions in this class typically require: reaching, standing,
walking, grasping, feeling, talking, hearing, seeing and repetitive
- Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects. Sedentary work
involves sitting most of the time. Jobs are sedentary if walking
and standing are required only occasionally and all other sedentary
criteria are met.
These duties are a representative sample; position assignments may
Performs various routine clerical duties, utilizing standard office
equipment, to include: screening incoming calls; taking and
transmitting messages; greeting visitors; keyboarding information
into databases; scanning and/or faxing documents; and performing
Daily - 55%
Prepares, reviews, and/or processes a variety of routine
correspondence, reports, information, paperwork, invoices, forms,
and/or other related information in assigned area of
responsibility; maintains records and databases.
Daily - 25%
Files documents alphabetically, numerically, or by other prescribed
Daily - 10%
Processes, receives, sorts, and distributes a variety of
correspondence and mail.
Daily - 10%
Performs other duties of a similar nature or level.
To apply, visit https://web.spcollege.edu/hrapp/job/4398
The Board of Trustees of St. Petersburg College affirms its
equal opportunity policy in accordance with the provisions of the
Florida Educational Equity Act and all other relevant state and
federal laws, rules and regulations. The college will not
discriminate on the basis of race, color, ethnicity, religion, sex,
age, national origin, marital status, pregnancy, sexual
orientation, gender identity, genetic information, or against any
qualified individual with disabilities in its employment practices
or in the admission and treatment of students. Recognizing that
sexual harassment constitutes discrimination on the basis of sex
and violates this Rule, the college will not tolerate such conduct.
Should you experience such behavior, please contact Pamela Smith,
the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail
at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at