Outreach Specialist - CTE (In-House Only)

Definition

IN-HOUSE ONLY:
This position is open to internal permanent, short-term, professional experts, and student assistant Coast Community College District (CCCD) employees to apply. External candidates and part-time faculty are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.
About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges. OCC has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 18,705 students, the majority of whom are from racially minoritized populations: 34% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 30% are White, and 5% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Department Specifics
The Career Education/Career Services department supports the Career and Technical Education programs, faculty, and students. Orange Coast College offers over 40 cutting-edge, rigorous and relevant career and technical education certificate and degree programs that prepare students for high-wave, high-sill, high-demand careers in established and emerging fields. Many degree and certificate programs can be completed in two years or less. Our CTE students are supported by knowledgeable,caring faculty and mentors from local business and industry, and are guided by a team of dedicated, specialized counselors who help them find the career and educational plan that's right for them:

• OCC Career Advantage
  
  

Orange Coast College Employee-Student Demographic Information
Direct Link: Employee / Student Profile Comparison Dashboard

Summary
Promotes enrollment and retention of students for career and technical education programs, focusing on under-represented populations and federally defined “special populations” students through participation in and implementation of activities such as: direct and email interface, in-person and online presentations and speaking engagements at K12 schools, regional occupational programs, adult schools and community-based organizations; interfacing and communicating directly with potential students by responding to website, phone and in-person inquiries; scheduling, coordinating and participating in on-campus activities such as “pathway days” and group tours of CTE facilities on campus; providing accurate, targeted information, materials, and presentations about CTE programs to community groups, employers, parents and students through digital/online communication, in-person events both on and off-campus, and making direct contact with potential students, parents or other constituent groups including potential employers who inquire about CTE programs in person and/or online.

Distinguishing Career Features
The Outreach Specialist –CTE is a mid-level paraprofessional/entry-professional position focusing on initiating, establishing, and maintaining visible connections with targeted student populations that would be candidates for career and technical education programs resulting in a certificate or degree. The Outreach Specialist – CTE requires the ability to employ self-starting skills to reach out to students in the K12, continuation, and adult school environments, as well as community-based agencies and college student services. The Outreach Specialist – CTE also provides input and liaison with marketing personnel for the creation and updating of CTE program recruiting and outreach materials including both print and digital collateral, and distributes information and materials about CTE programs in both print and digital forms; creates and delivers presentations to various constituent groups as well as individual students via email, phone, online interface, and direct in-person communication. The Outreach Specialist – CTE also employs basic demographic research and data management skills and uses databases and online tools and resources including the college website to identify and recruit potential students, establish relationships and connections with community organizations and employers of CTE program completers, and monitor and evaluate recruitment, enrollment, and success of outreach efforts.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Researches and receives demographic, academic, and other relevant data (e.g. CTE pathways) from K12 and adult schools and districts, county offices of education (OCDE), regional CTE consortium, and other resources to identify potential candidates for CTE certificate programs and enable targeted, strategic outreach efforts.
• Serves as a liaison and represents the college and District at meetings, events, and convenings of constituents from local K12 and adult schools, school districts, county offices of education (OCDE), continuation schools, regional occupational programs, and community organizations to build enrollment in CTE programs and maintain organizational relationships, connections and create career pathways for CTE program completers.
• Schedules, coordinates, creates and delivers informational presentations and other outreach materials in both print and digital form to individuals and/or groups to promote enrollment in career and technical education opportunities and programs through in-person attendance at college and career fairs and participation in other outreach events.
• Collaborates with college and District marketing and other outreach personnel to contribute to the creation and updating of print and online CTE outreach tools, materials, and collateral, including college webpages, brochures, and information sheets to ensure accuracy, completeness, and relevance of outreach materials.
• Participates in planning and conducting recruiting and outreach events that may include college or District career fairs, funding, and in-kind resource development activities. Follows up with arranging and facilitating college visitations, tours, and special presentations, often conducted in conjunction with evening and weekend events.
• Identifies and liaises with student support services (e.g., EOPS, Veterans, Adult Education, and DSPS) provided by the District and its colleges. Serves as a liaison to local workforce development boards and similar governmental and non-profit social service agencies to build partnerships and support career pathways and workforce development efforts.
• Assists with budget development activities by researching costs and proposing events and activities. Organizes and maintains records of expenses.
• Organizes and maintains records and statistical data necessary for research and program development, performance evaluation, and support performance reports to funding and grantor agencies.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
  
  

Qualifications and Physical Demands

Minimum Qualifications :

Knowledge and Skills

• The position requires working knowledge of vocational/career and technical education certificate programs and/or publicly funded programs and resources encompassing socially and economically disadvantaged student populations.
• Requires working knowledge of post-secondary education, certificate, and degree programs appropriate for career-minded students from diverse demographic and socio-economic groups and federally defined “special populations” groups.
• Requires basic knowledge of grants and special funds that are geared to targeted populations.
• Requires knowledge of the outside social and cultural programs and non-profit organizations that can enhance student retention and college success.
• Requires basic knowledge of the services that may be available to students from other departments or outside agencies.
• Requires sufficient language and writing skills to prepare correct, accurate, and appropriate reports and correspondence.
• Requires working knowledge and intermediate skill in using common office productivity software such as databases, word processing, spreadsheets, and presentation graphics.
• Requires math skills sufficient to compile and maintain budgetary and statistical records.
• Requires well-developed human relations skills in interpersonal communications and the ability to convey technical and complex system concepts to students, exercise patience and respect, and work effectively as part of a collaborative team as both leader and participant.
• Requires proficiency in the use of presentation software and programs and public-speaking skills to make effective, accurate, and appropriate presentations to diverse constituent groups including colleges, secondary schools, and outside community-based agencies.

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.
• Requires the ability to carry out all aspects of the position.
• Requires the ability to learn and apply regulations, guidelines, and objectives for career and technical education programs.
• Requires the ability to implement programs and services that enhance outreach to and registration of both high school and adult students to the curriculum of interest and value for launching and thriving in a career; also to promote and support effective job placement and employer relationships.
• Requires the ability to employ self-starting skills for outreach to other schools, colleges, and community organizations providing or supporting enrollment in career technical education programs.
• Requires the ability to demonstrate a unique sensitivity to a diverse population of individuals.
• Requires the ability to determine student eligibility to participate in special-funded programs by interpreting rules and regulations.
• Requires the ability to perform work assignments at all college locations and off-campus settings.

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
  
  

Education and Experience and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access):

• The position typically requires a Bachelor’s degree in counseling, communications, social services, or education. Concurrent experience working with underserved populations in an outreach/marketing capacity.
  • Alternatively, an Associate’s degree and four-to-six years of experience that includes outreach/case management to vocational and underserved student populations would be acceptable.
• Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

*Preferred: Bachelor's Degree and Marketing/Outreach Experience

AND

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates
Requires a valid driver's license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Note: (D.E.I.A. - Diversity, Equity, Inclusion, Access)
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continue to strengthen our efforts around diversity, equity, inclusion, and access. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. (Diversity, Equity, Inclusion, Access) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Equity, Diversity, and Inclusion

Conditions of Employment

IN-HOUSE ONLY:
This position is open to internal permanent, short-term, professional experts, and student assistant Coast Community College District (CCCD) employees to apply. External candidates and part-time faculty are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.
This is an IN-HOUSE ONLY - temporary contract, categorically-funded, full-time, 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.
(Salary Schedule: EE-119)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur on July 1 of each year for all classified employees.

Application Requirements:
The deadline to apply is September 9, 2022 . Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

A complete Coast Community College District Online Employment Application.

Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank).

A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access) (upload as a separate attachment - PDF recommended).

A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626



Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense .

• During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend th e deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for the initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment)
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.



Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2021 Coast Community College District Annual Security and Fire Safety Report is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.