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Grants Accountant

Employer
Willamette University
Location
Oregon, United States
Salary
Salary Not specified
Date posted
Jul 26, 2022

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Grants Accountant

Posting Number: R0004334
Location: Salem Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Grants Accountant reports to the Director of Accounting and will be responsible for assisting University grants officers, faculty members and other university officials with all aspects of post-award grant administration. They are responsible for the timely and accurate reporting of the university's grants on a monthly, quarterly, annual and ad-hoc basis. They will coordinate the audit procedures related to a variety of accounting processes and programs, taking the lead in working with auditors on the research and development portion of the Uniform Guidance Audit. This position also supports the accounting office in a limited capacity.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DUTIES
  • Supports the Office of Grants and Strategic Initiatives (OGSI) and grants managers in the pre-award, post-award, budget revision and extension processes. Assists in complying with all governmental, donor and university rules, regulations, policies and agreements related to grants.
  • Reviews all grant funded programs to determine reporting requirements and restrictions, establishes priority status, summarizes contract information, determines allowable charges and develops protocol for monitoring.
  • Coordinates the setup process for new grants with OGSI, the accounting department, and grant managers.
  • Monitors grant expenditures, ensuring each are within the budget and are processed correctly. Reviews all expenditures on grant funds for reasonableness and consistency with funding agencies, federal regulations and university policies. Performs retroactive cost transfers as needed.
  • Assists in monitoring report deadlines and ensuring interim and final reports are submitted in a timely manner. Ensures that post-award budget and accounting issues are promptly and accurately resolved and that current financial information is available to OGSI and university grants managers.
  • Processes grant reimbursement requests and invoices as required by sponsoring agency or prime award institution.
  • Coordinates preparation of work papers for the research and development portion of the annual Uniform Guidance Audit and other compliance surveys and data requests.
  • Collects Financial Conflict of Interest forms and monitors faculty distribution of effort to assure compliance with federal and university regulations and other sponsor requirements.
  • Monitors federal grant procurements; collects supporting documents for compliance with government requirements.
  • Manages program of monitoring sub-award recipients.
  • Monitors the changing regulatory environment and ensures that University policies and procedures are adequate to meet new federal requirements.
  • Assists with the University's year end close for all grant accounts; takes the lead in working with auditors on the federal grants audit work.
  • Takes responsibility for maintaining strong internal controls in all areas of responsibility and considers opportunities to strengthen controls throughout the University's accounting functions.
  • Cross-trains to provide back up support to other Accounting staff as needed.
  • Performs other tasks and/or assumes other duties as assigned.


MINIMUM QUALIFICATIONS
  • Bachelor's Degree in accounting, business, or a related field.
  • Two years of increasingly responsible experience in financial accounting and/or grant administration.
  • Demonstrated ability to balance daily and periodic tasks with projects, many of which have firm deadlines.
  • Highly detail orientated, accurate, flexible, and possess the capacity to work effectively both independently and as a member of a team.
  • Ability to deal sensitively with confidential material with a high degree of professionalism.
  • Must be a team player but have the ability to work independently, displaying initiative and a strong work ethic.
  • Able to utilize computer technology to access data, maintain records, generate reports and perform data analysis. Proficiency in Microsoft Excel a must.
  • Effective oral and written communications skills.
  • Must reside in Oregon by the first day of employment or otherwise perform work primarily in Oregon.


Preferred Qualifications
  • Three years or more of responsible accounting experience.
  • Prior experience with grant accounting, includes training in, and/or experience with government regulations related to grants and contracts.
  • CRA or equivalent financial grant administration certification.


Salary: $60,000 - $70,000 for full-time

Typical Work Schedule

This position is intended to be full-time, 8am - 5pm Monday - Friday; part-time schedule is negotiable for highly qualified applicants.

Psychical Demands & Working Conditions

Typical work is performed indoors in a normal office environment.

Applications will be reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume


​Incomplete applications will not be considered.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Grants-Accountant_R0004334-1

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-1289e44d998cee46a6780e39be41e314

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