Administrative Specialist - Office of Butler Community Engagement
- Employer
- Butler University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 25, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Other Student Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Duties and Responsibilities:
This position will manage the day-to-day operations of the Office of Community Engagement. Duties include, but are not limited to: answering main phone line, providing support to office social media accounts, processing mail and mailings to alumni and community members, monitoring multiple departmental email accounts, providing customer service support for general alumni and community inquiries both in-person, on-line and over the phone M-F, 8:30 a.m. – 5 p.m., at times with little or no supervision.
Additionally, this position will:
- Provide organizational support for the Butler University Alumni Association Board of Directors and other volunteer leadership groups (helping coordinate meetings, maintain rosters & records, record meeting minutes, disseminate materials etc.) via USPS and on-line platforms
- Assist Director and staff with entering contact reports, facilitate follow-up and additional correspondence as needed to internal and external constituents
- Manage paperwork and organization for office’s budget, including processing invoices, managing credit card documentation, and monthly budget reports.
- Organize and manage administrative activity for Office of Community Engagement's events throughout the season including Homecoming. This includes but is not limited to: creating nametags, providing registration lists, organizing and shipping supplies for events, and ensuring coding of events in alumni database.
- Bachelor’s degree preferred.
- Strong organizational, project management and time management skills.
- Ability to collaborate in a team-based environment where critical thinking and problem solving skills are vital.
- Ability to multi-task, prioritize and meet deadlines in a fast-paced office environment.
- Excellent verbal and written communication skills.
- Strong Microsoft Office Suite skills; Outlook, Excel, Word, Access and PowerPoint are required.
- Desire to work in higher education fundraising is preferred.
- Possess a “can-do” attitude and proactively anticipate needs of staff
- Ability to effectively present information and respond to inquiries of a sensitive and confidential nature from donors, faculty, staff, and other University constituents
- Demonstrated pattern of flexibility, ability to manage multiple projects and willingness to take on new challenges
- Professional in appearance, demeanor, and decision-making
- Willingness to work evenings and weekends if needed
Advertised: July 25, 2022
Applications close:
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With just over 5,000 students, we’re relatively small as far as universities go. That’s a good thing—it means classes are more personally engaging and professors are always available to help.
But in terms of opportunity, Butler University is about as big as it gets. Indianapolis is one of the largest and most dynamic cities in the Midwest. As residents, Butler students can plug right into the real-world through internships, co-ops, undergraduate research, public performances, and community partnerships. These experiences provide working knowledge and skills that students need to excel after college.
A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.
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