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Assistant, to the Vice President of Student Services, Diversity and Inclusion

Employer
West Valley-Mission Community College District
Location
California, United States
Salary
Salary Not specified
Date posted
Jul 26, 2022

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time


Assistant, to the Vice President of Student Services, Diversity and Inclusion

West Valley-Mission Community College District


Closing Date: 8/21/2022

Definition:
West Valley College is seeking a talented individual to fill the position of Assistant to the Vice President of Student Services, Diversity, and Inclusion.

The purpose of this position is to perform responsible and confidential administrative duties for the Vice President of Student Services, Diversity, and Inclusion; to represent the Vice President's office with district staff and the public; and to provide administrative and technical support to assigned projects and programs.

West Valley College is located in Saratoga, California, and serves a region of the San Francisco Bay Area that includes urban neighborhoods, business centers and residential communities. Nestled in the southwest corner of the Silicon Valley, West Valley College enjoys an entrepreneurial and innovative energy supplied by its closest technology and business neighbors. We are seeking a talented individual who thrives in a fast-paced and innovative environment. The college is known for the strength of our academic programs and faculty as well as our equity-minded and student-focused approach that combines high-tech and high-touch. West Valley College is committed to fostering an increasingly diverse and inclusive learning community and applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment:
100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of October 24, 2022. Schedule may change to include some evening or weekend hours, as needed. This position is represented by the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Office of the Vice President of Student Services, Diversity, and Inclusion, West Valley College, Saratoga, CA

Salary and Benefits:
Anticipated Hiring Range:
  • $7,409-$8,102 monthly (WVMCEA Salary Schedule, Range 69, Steps A-C).



Benefits include:
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $45 to $225 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated.

Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
  1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff; AND
  2. Equivalent to an Associate’s degree from an accredited college with major coursework in general education, business or a related field; AND
  3. Two years of responsible management level administrative support experience, preferably in an educational environment, or two years of experience similar to an Administrative Assistant with the West Valley-Mission Community College District.


Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:
  • Perform a wide variety of complex, responsible and confidential administrative and secretarial duties for the Vice President; research and analyze routine administrative projects; prepare first draft reports and upon approval, submit reports to the college, state, and federal agencies.
  • Establish and coordinate office activities and schedules; establish methods for office operations; implement office policies and procedures; develop and recommend office procedures and systems; ensure smooth office operations. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
  • Assist with the development of the multiple division budgets
  • Participate and assist in leading the development and administration of an assigned budget; prepare budget reports; compile annual budget requests; monitor and control expenditures; create and monitor purchase orders and requisitions.
  • Research, compile, and analyze background data; perform routine and special administrative activities and projects; prepare independent draft reports and documentation; maintain records and files regarding administrative activities; prepare agendas for a variety of meetings, committees, and groups.
  • Provide follow up to assignments given to management and/or operations staff by the Vice President; provide status reports to the Vice President; assist in coordinating, preparing, and producing staff reports.
  • Review, verify, and process documents related to administrative and program activities such as invoices, contracts, grants, claims, legislation and other specialized documents.
  • Prepare hire documents and maintain timesheets and payroll records; maintain administrative files and records for personnel including employee evaluations and disciplinary actions, contracts and stipends.
  • May provide technical and functional oversight of assigned clerical staff; plan, prioritize, assign and review the work of staff involved in providing administrative support.
  • Respond to letters and general correspondence under the development of the Vice President.
  • Provide administrative support for task forces, committees, commissions and boards; review and summarize miscellaneous reports and documents; take meeting minutes; schedule rooms for meetings and events; prepare background documents as necessary.
  • Interpret and explain district and division or campus policies, rules and regulations in response to inquiries; refer inquiries as appropriate; assist in developing division or campus policies and procedures in order to meet division or campus objectives.
  • Oversee and monitor student conduct database and prepare annual conduct reports.
  • Receive and distribute incoming mail and email; review and evaluate mail and email to identify those items requiring priority attention; receive telephone calls including complaints, and provide assistance to callers using judgment as to calls requiring priority attention.
  • Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
  • May order and purchase supplies for administrative operations; perform accounting functions related to ordering supplies, equipment, and services; make budget transfers as appropriate.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service. Foster an environment that embraces diversity, integrity, trust and respect. Be an integral team player, which involves flexibility, cooperation and communication.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.


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