FOPC/Clinical Coordinator

FOPC/Clinical Coordinator

The FOPC/Clinical Coordinator will assist the department chair in the development and administration of the FOPC courses for medical students in all four years of their education. Duties will include assisting and supporting the Chair of Primary Care, Director of Clinical Skills, FOPC course director, and faculty with the daily operation and administration of the FOPC courses and clinical skills education.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assists with all FOPC lecture and laboratory education activities, including the 1) organization of class groups, logistics of lab activities, communication of assignments, attendance and grade tracking 2) Prepares handouts and distributes to faculty and/or students for labs 3) Coordinates with simulation staff to reserve simulation facilities, staff, and resources 4) Assists with scheduling faculty for labs 5) Provides faculty with pre-lab prep materials 6) Tracks laboratory hours for faculty who instruct FOPC labs, including CME Credits 7) Prepares report of CME credits for chair approval and forwards to AOA 8) Ensures that OMT tables are properly arranged and cleaned prior to labs, etc.
• Audiovisual responsibilities to include coordinating with IT, operating the camera, making photos and videos of clinical skills techniques.
• Creates PowerPoint, Microsoft Word records, photographs, and/or video clips of clinical skills techniques for students to review.
• Works with the FOPC course director, IT, and Medical Education to tabulate these video clips and ensure access to students.
• Coordinates with IT to ensure that AV equipment is in working order and presentation are in place prior to lab.
• Assists the Director of Clinical Skills, FOPC course director and other faculty presenting the laboratory by operating the camera allowing the best streaming of clinical skills techniques.
• Assists the FOPC course director and faculty with the administration and preparation of practical and written examinations in coordination with full-time and adjunct faculty.
• Coordinates with simulation staff on the preparation for and administration of all simulated/standardized patient activities within the FOPC courses.
• Assists course director with practical examinations by scheduling faculty, assigning faculty to students, developing simulation cases and scripts, communicating with faculty, arranging for meals, and assisting faculty with the use of LearningSpace.
• Assists the FOPC course director and faculty with creating PowerPoint, Word, and Excel presentations.
• Ensures that appropriate materials for FOPC are posted on CANVAS, the student portal for study materials.
• Enters approved test questions into ExamSoft.
• Assists FOPC course director with the creation and maintenance of the syllabus.
• Maintains calendar for Chair of Primary Care, FOPC course director, Director of Clinical Skills, and Primary Care faculty as needed.
• Assists the Chair of Primary Care with the yearly budget process.
• Collaborates with Osteopathic Principles and Practice faculty and coordinator to ensure there are no conflicts of interest in grading practical examinations.
• Serves as first point of contact for students and directs as appropriate.
• Other duties as assigned by the Chair of Primary Care, or his/her designee.

QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications

• High School Diploma or equivalent
• 2 years of experience in an administrative support role
• Some experience or teachable with audio visual equipment

Preferred Qualifications

• College Degree
• 4 years of experience in an administrative support role
• 2 years of employment experience with audio visual equipment
• Experience in an educational setting with faculty and students

Required knowledge, skills, and abilities

• Demonstrate proficiency in computer skills, i.e. Microsoft Office.
• Display professionalism for the college in all communication and interaction.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.
• High-energy, versatile, self-directed.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staffs at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Barbara Jetton, Vice President of Human Resources, at 479.308.2291 or barbara.jetton@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.