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Academic Advisor, PDX

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Posted Date
Jul 25, 2022

View more

Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time
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Academic Advisor, PDX

Job no: 529543
Work type: Officer of Administration
Location: Portland, OR
Categories: Academic Advising/Support, Architecture/Art/Design

Department: College of Design
Appointment Type and Duration: Regular, Ongoing
Salary: $44,000 - $59,000 per year
Compensation Band: OS-OA04-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 15, 2022; open until filled
Special Instructions to Applicants
Please submit a resume and a document describing your philosophy and approach to academic advising, and the answer to the following supplemental question:

"Describe if you have had experience in advising, mentoring, and/or teaching students of diverse backgrounds, especially with regard to retention of BIPOC students. Offer an example. What methods have proven to be effective and what have you learned from the experience?"
Department Summary
The Portland Administrative Services Group is an auxiliary support group within the College of Design (DSGN) whose primary function is to provide administrative support for all of DSGN's Portland-based departments and programs. Administrative support includes comprehensive support of all faculty, student, and Department Head/Program Director requirements. The PDX Administrative Services Group maintains a closely integrated relationship to the DSGN Office of the Dean, Eugene Business Operations Team, and departments and programs based in Eugene.
Position Summary
As a partner in the College of Design (DSGN) PDX administrative services and operations teams, the Academic Advisor acts as a key stakeholder in the success of DSGN PDX. The position provides academic advising services to a diverse population of undergraduate and graduate students pursuing degrees in product design, architecture, and historic preservation at the Portland campus, working in close coordination with the Program Directors, School Leadership, and the Directors of Undergraduate and Graduate Studies. This position provides small group and individual advising meetings, as well as meeting with prospective students and their families, and has heavy communication with students, faculty, and staff.

Furthermore, the Academic Advisor is responsible for critical administrative functions within DSGN PDX offices, playing a key role in admissions, orientation, student events, programming, and other required administrative functions pertaining to DSGN PDX students. They will work in collaboration with administrative teams in both Portland and Eugene, and will be expected to provide operational input and cross-coverage as needed. Example functions include (but are not limited to) coordinating/staff student outreach and information sessions, orientation events, managing admissions processes, and evaluating student records to confirm graduation requirements. The Academic Advisor works with faculty and staff from a variety of offices within the College and across the University campus, such as the Registrar's Office, Financial Aid, school offices, DSGN Student Services, Office of Multicultural Academic Support, Academic Learning Services, Office of Academic Advising and Student Services, Admissions, and International Affairs.

The successful candidate for this position will share in the commitment to meet the needs of students through innovative, high quality, and efficient delivery of advising and student services. This position requires a strong commitment to serving the needs of students and working collaboratively with all UO stakeholders in a collegial, supportive environment. Due to the nature of both project assignments and general administration, confidentiality and professionalism are of paramount importance in this role.
Minimum Requirements
  • Bachelor's degree.
  • One year of professional work experience in advising, counseling, mentoring, customer service or related work environment - experience should include one-on-one interaction with others for the purpose of accurately and effectively conveying information and/or providing guidance.
    Professional Competencies
  • Working knowledge of architecture, historic preservation, product design, or a related field.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to effectively present to diverse student audiences.
  • Ability to be effective in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students.
  • Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, follow-through, and work independently without supervision, while handling frequent interruptions and shifting priorities.
  • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
  • Self-motivated, punctual, reliable, organized, and flexible.
  • Excellent organizational, problem-solving, and time management skills. Excellent attention to detail.
  • Proficiency in Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
  • Commitment to and experience with promoting and enhancing diversity and equity.
    Preferred Qualifications
  • Master's degree in counseling, student services, higher education, academic administration or a related field.
  • Experience with Banner or similar student database program.
  • Significant and relevant experience in higher education.
  • Experience evaluating academic transcripts.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/529543/academic-advisor-pdx



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