This position serves as administrative
assistant to the senior associate dean and the associate dean of
the college, whose portfolios include academic advising, academic
standing and oversight of the residential college program.
The assistant manages the deans' calendars,
schedules, and prepares materials for standing meetings, and
responds with judgment and discretion to queries from a broad range
of campus offices, academic departments and external
constituencies. This individual is also responsible for
coordinating many aspects of both the advising program and the
residential college program, as well as the independent production
and publication of handbooks and training materials.
This role requires superior organizational
and communications skill and an ability to manage complex projects
independently and with meticulous attention to detail.
Administrative support: (40%)
Coordination of academic advising programs: (40%)
- Coordinate calendars and prepare materials for standing
- Prepare and process Concur reports.
- Initiate communication, handle correspondence, and reply as
appropriate to phone or electronic inquiries on behalf of the
- Communicate effectively on behalf of the office with all
aspects of the university community from students and faculty to
the President's office.
- Independently keeps track of priorities and takes
responsibility for coordinating the calendar of communications with
the residential colleges and academic departments.
- Process and maintain highly confidential material.
Support for the residential college
- Edit and maintain all advising publications including the
First-Year Academic Guide, Academic Advising Handbook, the Director
of Undergraduate Studies Advising Handbook, the AP table.
- Update advising websites as needed.
- Coordinate support for first-year course registration with the
associate dean and the Office of the Registrar.
- Coordinate materials and provide logistical and administrative
support for the faculty adviser program and the peer adviser
- Coordinate online placement tests and process results.
- Oversee logistics of the Academic Expo advising event, working
with Undergraduate Student Government and all academic departments
- Maintain the advising calendar and set deadlines and reminders
for academic departments; updates all information and
communications related to advising processes.
- Respond to routine queries from students, faculty and staff;
exercise judgment in bringing urgent matters to the dean's
- Review correspondence from colleges for accuracy and
- Process appointment and payroll for approximately 90 faculty
advisers and maintain database.
- Process student staff payroll.
- Organize meeting schedule and produce materials for the Council
of College Heads.
- Coordinate search processes and interview schedules for
residential college staff vacancies.
- Organize materials for the Shapiro Prize for Academic
- Co-ordinate Dale awards selection process and awards
- Update and maintain routine communications, forms, and
templates used by the residential college staff; maintain documents
on a shared drive.
- Work with the President's office to coordinate residential
college activities related to the Princeton Pre-read.
- Project management for special initiatives or committee work as
- Bachelor's degree or equivalent experience.
- 5 or more years of relevant experience supporting a senior
administrator or program.
- Ability to take initiative, work independently, take ownership
of complex projects, establish priorities, meet deadlines and be
attentive to detail.
- Must be a creative and flexible problem solver.
- Highest levels of professional judgment, discretion and
- Strong work ethic, with high degree of personal responsibility
- Excellent oral, written and interpersonal skills.
- High level of proficiency with Outlook, Word, Excel,
PowerPoint, SharePoint and Drupal.
- Proven ability to develop and maintain professional,
collaborative working relationship with a broad constituency.
- Experience working in higher education.
- Knowledge of Princeton and Princeton's administrative
- Experience with Princeton's system applications.
Full consideration will be given to
applications received by August 12, 2022.
Princeton University is an Equal
Opportunity/Affirmative Action Employer and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
law. EEO IS THE LAW.