Articulation of Credit and Degree Certification - Coordinator II

Department Specific Essential Job Functions.

• Processes graduation applications and verifies the accuracy of the information entered into the system for various production purposes.
• Schedules the production of various graduation list to support differing needs within the office and within the university community.
• Determines class marshals for fall and spring semester graduates based on institutional policy and disseminates class marshal information within the university community.
• Supports the degree clearance process three times each year and post-awarded degrees as cleared by Degree Certification by the scheduled deadlines.
• Prepares graduation diplomas for distribution three times a year, following official graduations in May, August, and December.
• Processes duplicate diploma requests for both undergraduate and graduate degrees.
• Routinely answers questions and provides information and data regarding commencement ceremonies, diploma distribution, determination of graduation honors and ranking, and current and historical statistical information about graduation and graduates.
• Interfaces with the University Bookstore, Information Technology, University Relations, and the Assistant Vice President for Academic Affairs in support of commencement activities including insuring the Mace and Medallion are at the Field House for each ceremony, and assisting with the “Old North Walk”
• Records accepted transfer credit from international institutions and Prior Learning Assessments to the UCO transcript.
• Enters into Banner, articulation information from advisors and ACDC staff.
• Performs other related duties as assigned.

Qualifications

Experience Required:

Requires a bachelor's degree or 4+ years of equivalent work experience in a chosen field that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in chosen field to achieve results.

Knowledge/Skills/Abilities:

Excellent public relations, communications (both oral and written), and organizational skills. Familiarity with computer software programs. Must demonstrate a warm and caring professional attitude along with phone etiquette protocol. Ability to relate effectively to a diverse student population as well as to various members of the higher education community. Ability to effectively work during extremely busy and stressful periods. Good records management skills. Good computer skills. Ability to maintain confidential information and work effectively as part of a team. Must be detail-oriented. Ability to use office machines and equipment pertinent to the efficient and effective operation of the office. Ability to listen and synthesize directives.

Physical Demands:

• Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.