Admin Asst to Dean of Arts & Sciences
- Employer
- Drew University
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 25, 2022
View more
- Position Type
- Faculty Positions, Arts, Other Arts, Communications, Media Studies, Other Communications, Administrative, Academic Affairs, Academic Administration, Arts Administration
- Employment Type
- Full Time
Job Details
Drew University seeks a highly motivated and professional Administrative Assistant in Arts and Science to provide administrative support to the Arts and Sciences Dean’s Office as well as several academic departments. Reporting to the Dean of Arts and Sciences, the Assistant will join a collaborative team that supports faculty and students in the College of Liberal Arts and Caspersen School of Graduate Studies. The Assistant will manage events, coordinate projects, and set the tone for communication and customer service in the Dean’s office. Strong organizational and communication skills are required.
The Administrative Assistant’s responsibilities include supporting the daily operations in Arts and Sciences:
- Greet visitors and ensure reception area creates a welcoming environment;
- Respond in a timely manner to requests for information and refer to other resources as appropriate; must provide accurate information on academic policies and procedures;
- Manage calendars, contacts, correspondence and ensure efficient execution of administrative procedures and processes central to the departments and programs;
- Support the Arts & Sciences curriculum committee by attending weekly meetings, maintaining records and agendas and assisting with committee-related communication and scheduling;
- Assist the Arts & Sciences assessment committee by collecting, organizing and monitoring document submissions.
- Maintain adequate office supplies and other materials required for the operation of the dean’s office and academic departments;
- Support departmental and programmatic events, including room scheduling, advertising, communications and service requests, as required;
- Perform other duties as assigned by the Dean of Arts and Science.
Qualifications:
Bachelor’s degree is required and/or a combination of education and experience which demonstrates knowledge and understanding of office administration, work organization, collaboration, and report writing.
Required Skills:
- Excellent written and oral communication skills.
- Sensitivity to cultural diversity and ability to communicate and interact effectively with faculty, staff and students.
- Project management, organizational skills and keen attention to detail.
- Proven ability to work effectively as a team player; highly motivated, focused, self-initiating, and results oriented.
- Ability to exercise discretion and tact in interpersonal contacts, and to maintain confidentiality at all times.
- Ability to manage multiple tasks according to required deadlines.
- Proficiency with Microsoft Excel and Word, Google Workspace, and Zoom.
- Cover Letter
- CV/Resume
- Two names for references
Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.
To enrich education through diversity, Drew University is an Equal Opportunity Employer.
Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire.
These positions are subject to a background check.
Company
Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City.
It has a total enrollment of more than 2,200 students and has 136 full-time faculty members, 96% of whom hold the terminal degree in their field. The Theological and Caspersen schools offer master’s and doctoral degrees, and the College confers BA and BS degrees in 40 disciplines, with 59 available minors, and offers 18 preprofessional and 19 dual-degree programs.
Drew’s one-of-a-kind, leading edge path to an undergraduate degree, Launch, ensures that every student graduates with a purpose, sought-after transferable skills, a network of mentors, and an experience-based résumé—guaranteed. Particularly noteworthy opportunities for undergraduates include the Charles A. Dana Research Institute for Scientists Emeriti (RISE), the Drew Summer Science Institute (DSSI), the Center for Civic Engagement, as well as New York City semesters focusing on Communications & Media, Contemporary Art, Museums & Cultural Management, New York Theatre, Social Entrepreneurship, Wall Street, and the United Nations, and several international study abroad programs.
Drew also houses the Center on Religion, Culture & Conflict, the Center for Holocaust/Genocide Study and the Shakespeare Theatre of New Jersey, an independent professional theater, as well as the United Methodist Archives and History Center and one of the country’s leading concentrations of materials on Willa Cather.
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