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Admin Asst to Dean of Arts & Sciences

Employer
Drew University
Location
New Jersey, United States
Salary
Salary Not Specified
Posted Date
Jul 25, 2022

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Position Type
Faculty Positions, Arts, Other Arts, Communications, Media Studies, Other Communications, Administrative, Academic Affairs, Academic Administration, Arts Administration
Employment Type
Full Time
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Administrative Assistant - Arts and Sciences Dean’s Office

Drew University seeks a highly motivated and professional Administrative Assistant in Arts and Science to provide administrative support to the Arts and Sciences Dean’s Office as well as several academic departments. Reporting to the Dean of Arts and Sciences, the Assistant will join a collaborative team that supports faculty and students in the College of Liberal Arts and Caspersen School of Graduate Studies. The Assistant will manage events, coordinate projects, and set the tone for communication and customer service in the Dean’s office. Strong organizational and communication skills are required.

The Administrative Assistant’s responsibilities include supporting the daily operations in Arts and Sciences:
  • Greet visitors and ensure reception area creates a welcoming environment;
  • Respond in a timely manner to requests for information and refer to other resources as appropriate; must provide accurate information on academic policies and procedures;
  • Manage calendars, contacts, correspondence and ensure efficient execution of administrative procedures and processes central to the departments and programs;
  • Support the Arts & Sciences curriculum committee by attending weekly meetings, maintaining records and agendas and assisting with committee-related communication and scheduling;
  • Assist the Arts & Sciences assessment committee by collecting, organizing and monitoring document submissions.
  • Maintain adequate office supplies and other materials required for the operation of the dean’s office and academic departments;
  • Support departmental and programmatic events, including room scheduling, advertising, communications and service requests, as required;
  • Perform other duties as assigned by the Dean of Arts and Science.
This is a full-time, 12-month position beginning August 2022.

Qualifications:

Bachelor’s degree is required and/or a combination of education and experience which demonstrates knowledge and understanding of office administration, work organization, collaboration, and report writing.

Required Skills:
  • Excellent written and oral communication skills.
  • Sensitivity to cultural diversity and ability to communicate and interact effectively with faculty, staff and students.
  • Project management, organizational skills and keen attention to detail.
  • Proven ability to work effectively as a team player; highly motivated, focused, self-initiating, and results oriented.
  • Ability to exercise discretion and tact in interpersonal contacts, and to maintain confidentiality at all times.
  • Ability to manage multiple tasks according to required deadlines.
  • Proficiency with Microsoft Excel and Word, Google Workspace, and Zoom.
Application: Applications will be reviewed on a rolling basis. For priority consideration, apply by August 10, 2022 .
  • Cover Letter
  • CV/Resume
  • Two names for references
About Drew University: Drew University, located on a beautiful, wooded,168-acre campus in Madison, New Jersey, includes the College of Liberal Arts, the Theological School and the Caspersen School of Graduate Studies. It has a total enrollment of more than 2,100 students with 145 full-time faculty members. Over 35% of our undergraduate students are from underrepresented groups, and we were recently ranked 19th among baccalaureate institutions for the number of international students enrolled. The Theological and Caspersen Schools offer master’s and doctoral degrees, and the College confers bachelor’s degrees in 32 disciplines.

Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.

To enrich education through diversity, Drew University is an Equal Opportunity Employer.

Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire.

These positions are subject to a background check.

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