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Faculty Affairs Coordinator

Texas A&M University Corpus Christi
Texas, United States
Salary Not specified
Posted Date
Jul 25, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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Job Title
Faculty Affairs Coordinator

Texas A&M University - Corpus Christi

Provost & Academic Vice President

Proposed Minimum Salary

Job Location
Corpus Christi, Texas

Job Type

Job Description


The Faculty Affairs Coordinator manages functions in faculty affairs related to faculty data, faculty evaluation, and faculty recruitment, promotion, and tenure processes. This position maintains faculty records (except payroll and HR), compiles annual reports, and maintains database with faculty credentials and appointments. The position develops, provides, and continually improves processes and tools for gathering, analyzing, and interpreting faculty data faculty success. The Faculty Affairs Coordinator also provides trainings and provides general administrative support as needed.


Functional Area 1: Faculty Records

Percent Effort: 55%
  • Serves as liaison with colleges and departments, institutional research, and other units to ensure faculty data is accurate in reporting systems.
  • Provides data to Associate Provost as necessary for managing faculty affairs and analyzing effectiveness of programs and initiatives.
  • Provides oversight and direction to the faculty credentialing process, including obtaining official transcripts, ensuring forms are completed, and entering data in the reporting system.
  • Assists in the coordination of faculty evaluation processes by coordinating, developing, implementing, and continually improving processes related to the evaluation of faculty in annual evaluation, promotion review, and tenure review.
  • Assists faculty with technical aspects of preparing promotion and tenure portfolios, provides faculty development in the use of the faculty activity reporting system (e.g., Interfolio) and the completion of the annual evaluation, coordinates and provides training for college support staff in the execution of these evaluation processes.
  • Manages the submission, routing and approval processes involved with the faculty activity reporting system (e.g., Interfolio), including the dossier templates used within that system, as well as providing staff support and troubleshooting any problems or issues in the system.
  • Tracks faculty appointment, reappointment, change in title, and termination requests. Works with the Office of the Provost to ensure materials submitted are complete and ensures faculty appointment information is accurately entered into databases.
  • Assists the Office of the Provost with faculty appointment letters.
  • Ensures that the University operates in accordance with the polices of the Texas A&M University System, the Texas Higher Education Coordinating Board and various accrediting agencies ensuring compliance and monitoring for and responding to federal, state, and local legislative updates.

Functional Area 2: Faculty Recruitment

Percent Effort: 30%
  • Liaises with the Coordinator for Faculty Records and Recruitment on the faculty searches.
  • Works with faculty search committee(s) to develop a strategic recruiting plan to incorporate diversity to the applicant pool(s).
  • Aids in the planning and administration of faculty search activities and initiatives to incorporate diversity.
  • Assist in the compilation of data to measure diversity effectiveness in the faculty recruitment process.
  • Oversees and coordinates special projects.
  • Maintains the highest degree of confidentiality on all sensitive information.

Functional Area 3: Other

Percent Effort: 15%
  • Collaborates with the Associate Provost, Center for Faculty Excellence, and IT to manage the course evaluation process at the end of terms.
  • Prepare course evaluation reports to assist with faculty development.
  • Works across institutional divisions and closely with Planning & Institutional Research and Academic Affairs to accomplish strategic goals of the university

  • Bachelor's degree in Business, Public Administration, Human Resources, or a related field
  • Two (2) years or related experience.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Great organizational skills and ability to multi-task.

  • Demonstrated ability to collaborate with other divisions and units.
  • Prior administrative experience in academic affairs within a higher education institution

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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