Requisition ID: req3713
Job Title: Administrative Assistant
Department: The Office of Talent Strategy
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Schedule: Opportunity for a hybrid work schedule
The Administrative Assistant, Office of Talent Strategy provides
general administrative and clerical support for The Office of
Talent Strategy and the Executive Director, Talent Strategy. This
role utilizes basic or advanced office and research skills
depending upon position assignment and skill level demands. The
employee may be reassigned, however, as required to meet the
College's staffing and workload needs, and as skill level and
Core Competencies Required
Professionalism, Managing Work, Continuous Improvement,
Customer/Student/Employee Focus, Collaboration, Quality
Orientation, Adaptability, Continuous Learning, Managing
Relationships, Communication, Technology Savvy, Positive
ESSENTIAL JOB FUNCTIONS
Performs responsibilities, directly related to the management and
general business operations of the Office of Talent Strategy
including coordinating correspondence, coordination of travel,
coordination of meetings, reservations, agendas and meeting minute
distribution, overseeing monetary and budgeting transactions,
establishing procedures, maintaining schedules of the Department
Serves as initial point of contact for the Department. Represents
the Executive Director on routine matters and resolves and
processes complaints and situations not requiring the personal
attention of the Executive Director with a high level of customer
service Serves as a resource for decision making in matters
delegated by the Executive Director. May represent the Executive
Director at meetings or in communications in matters delegated by
the Executive Director.
Carries out major assignments in conducting the operations of the
Department. Provides a wide variety of administrative tasks to
support and incrementally advance assigned projects toward
accomplishment of goals and desired results for the Department.
Manages capital equipment, acts in place of the Executive Director,
coordinates all information flow directed to the Executive
Director, and the Department and performs other responsible
administrative responsibilities on behalf of the Department that
require the exercising of independent discretion pertaining to
matters of significance.
Originates and creates data fields, spreadsheet criteria, formulas
and report formats. Writes and edits data, reports and records
requiring the drawing of conclusions and original thought. Develops
reporting and record criteria.
Exercises sound judgment and discretion in dealing with matters on
behalf of the Executive Director, including assembling, editing and
publishing data records, reports, and correspondence.
Maintains excellent working relations with the public and internal
contacts as representative of the Department and Executive
Director. Provides additional training and support to all
Department staff related to Department information, operations, and
Coordinates work and assigns tasks to part-time clerical staff. May
provide direction to students and employees on procedures,
directives and other routine matters.
Diversity, Equity & Inclusion
Fosters and maintains a safe environment of respect and inclusion
for faculty, staff, students, and members of the community.
Other Duties and Responsibilities
Attends all required department meetings and training. Manages
multiple assignments of varying complexity while meeting Federal
as-well-as, internal regulations and procedures. Demonstrates the
ability to adapt to changing needs of the College and business
Initiative and willingness to take on additional responsibilities,
as assigned and needed to ensure timely deliverables and
Usual Physical Requirements
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential job functions described in
this position description. While performing duties of this job, the
employee regularly exhibits digital dexterity when entering data
into computer. The employee frequently sits for periods of time,
stands, and walks. Employee converses verbally or manually with
others in person as well as by telephone. Vision demands include
close, relatively detailed vision when focusing on computer screen.
Employee occasionally lifts up to 10 pounds.
Typical Office environment. Regular exposure to moderate noise
typical to business offices. May travel to various Columbus State
campuses and sites.
Knowledge, Skills and Abilities: Knowledge of: business
related software, including Microsoft Office applications (Work,
Excel, Outlook, PowerPoint); programs and applications related to
assisting students with their educational needs; standard office
procedures and practices; office administration; business English
word usage, spelling, sentence structure, and punctuation; business
and legal formats; FERPA. Skill in: working well under pressure;
handling stress; excellent verbal and written communications,
including grammar, spelling, and composition; prioritize tasks;
strong customer service orientation; self- motivation; conflict
resolution; general typing; attention to detail; strong
organizational skills; detail- oriented. Ability to: accept
performance-based criticism and direction; exercise good judgement
in a variety of situations; to serve as a trusted member of an
essential team, with the ability to effectively communicate and
enhance the productivity of the Office of the President; develop
and maintain effective working relationships with associates,
vendors, students, telephone users and general public; maintain
confidential and sensitive information; use good judgement;
excellent listening skills; effectively work with persons of
varying cultures and diversity; problem solve effectively; exhibit
a pleasant public manner and telephone etiquette; originate
correspondence; work independently; maintain confidential and
sensitive information; exhibit flexibility in work schedule and job
tasks; maintain accurate and complete work records.
Associate's degree in a related field. Three (3) years'
progressively complex administrative and scheduling experience.
State Motor Vehicle Operator's License or demonstrable ability to
gain access to work site(s).