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Administrative Assistant

Employer
Seton Hall University
Location
New Jersey, United States
Salary
Salary Not specified
Posted Date
Jul 22, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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Administrative Assistant

This position provides critical support to the Dean of the Stillman School of Business. In addition to providing basic administrative support (e.g., managing the dean's calendar and responding to routine queries directed to the office), the position would manage several important recurring Stillman School initiatives, including but not limited to the School's responses to rankings surveys, regular reporting deliverables to the Provost's Office, the School's Annual Report and reports related to our AACSB accreditation. The incumbent would assist in the Dean's Office's efforts to develop written narratives for regular communications to stakeholders and inclusion in social media and on the School's website.

Duties and Responsibilities:
1. Provides high-level, confidential administrative services, including responding to general email communications and managing the dean's schedule and meetings.
2. Prepares and/or compiles data for the Stillman School's annual report. Prepares all reports/correspondence for the Association to Advance Collegiate Schools of Business (AACSB). This includes travel arrangements to all related conferences. Prepares surveys for Poets & Quants, Peterson's, US News & World Report and Princeton Review.
3. Collects data and prepares analyses in support of regular deliverables for the Provost's Office – Performance Target reviews, enrollment trend analyses, faculty and program performance analyses.
4. Independently drafts communications, presentations and reports for the dean's use based on a general description of the goal of the communication. Prepares news stories, LinkedIn and other social media posts that highlight Stillman accomplishments.
5. Regularly executes programs, events, and/or conferences hosted by the Stillman School, including arranging for facilities and caterer, issuing information and invitations, printing programs.
6. Manages student scholarship submissions and evaluations (three times/year) and the processes for selection and induction of students into Beta Gamma Sigma (twice a year) and the NJ Collegiate Business Administration Association Honor Society (annually).

Required Qualifications:
1. Bachelor's degree. Extensive experience, especially in a role that involves significant written/oral communications and independent problem-solving, may substitute for a bachelor's degree.
2. Ability to apply critical thinking skills to assess work products for potential errors, omissions and inconsistencies.
3. Strong project management skills and the ability to manage multiple projects and initiatives concurrently and independently.
4. Strong MS Office Skills, especially the ability to use Excel for data reporting and analysis.
5. Excellent writing skills, with the ability to draft compelling and well-organized narratives/documents based on a general description of their goal or purpose.
6. Excellent communication skills, with the ability to clearly explain, negotiate and offer constructive suggestions in a calm and collegial manner.

Desired Qualifications:
Prior experience in a college/university setting.

Salary Grade:
AD150 - Administrative

Exempt/Nonexempt:
Exempt

Physical Demands:
General Office Environment

Special Instructions to Applicants:
Please apply directly at:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

To apply, visit: https://jobs.shu.edu/cw/en-us/job/495161/administrative-assistant

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