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Administrative Assistant

Employer
Phillips Exeter Academy
Location
New Hampshire, United States
Salary
Salary Not Specified
Posted Date
Jul 21, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time
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SCHEDULE: Full-time, 37.5 hours/week, Monday – Friday, requires 2-3 Saturday mornings per academic term when school is in session. Schedule may vary according to departmental needs.





Pay Group



Type



Status



Fiscal Year Weeks



Class



Department



Location



BiWkly (Hourly)



Regular



Full-Time



Full year (52 weeks)



Staff



Dean of Students



On-campus





Position Purpose

Assist Dean of Students’ Office, Office of Multicultural Affairs and Director of Student Well Being with event planning and implementation as needed.

Job Responsibilities
  • Query system and produce reports for all types of student information; write ad hoc reports for stakeholders as requested.
  • Assist with event planning and implementation for Orientation and Family Weekend, including initial drafts of program schedule and subsequent edits and support for event set-up.
  • Assist all Deans with weekly & monthly reminders.
  • Coordinate review/editing, tracking and compiling changes and proofing of the student handbook.
  • Assist in the processing and organization of requests for payment and maintain budget book.
  • Input and maintain student leadership groups; assist with the scheduling and logistics of the student leadership training program.
  • Collect, collate and enter student housing and advising data; track advisor and dorm change requests.
  • Act as DSO (Designated School Official) for the SEVIS process for international students and maintain current competencies for compliance.
  • Recognize confidential or sensitive information to uphold policies.
  • Perform general administration (filing, archiving, proofing, copying, answering or directing inquiries).
  • Assist with Out-of-Town processing when necessary.
  • Back up on certificates of attendance
  • Work collaboratively with other staff members to promote efficiencies and to develop and maintain goodwill, respect and cooperation.
  • Performs other duties as assigned.
Knowledge, Skills and Competencies
  • Strong interpersonal skills with ability to develop and maintain collegial relationships.
  • Excellent communication (written and verbal) skills.
  • Demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • Demonstrated ability to work with students by building trust and credibility.
  • A strict adherence to confidential policies is required.
  • Ability to work independently and handle multiple priorities and deadlines simultaneously.
  • High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
  • Responsible individual with a strong work ethic and the ability to work a flexible schedule including extended hours, weekends, and holidays.
  • Excellent analytical and problem solving skills as well as a strong customer focus.
  • Proficient in MS Office.
  • Willingness and ability to learn additional applications as needed.
Direct/Indirect Reports

None.

Position Requirements

Education
  • High school diploma or GED is required.
  • Bachelor’s degree preferred.
  • Cultural competency or diversity training preferred.
Experience
  • 2 – 3 years’ administrative including scheduling, planning and coordinating calendars and projects.
  • Experience with Colleague by Ellucian and/or Blackbaud Student Information System preferred.
  • Experience working with adolescents in an educational setting is preferred.
Additional Requirements
  1. Successfully complete a criminal background check (reviewed every 5 years).


COVID Vaccine Policy:

Phillips Exeter Academy requires all community members to be fully vaccinated* against COVID-19 and remain up to date with COVID-19 vaccine boosters.

*With the exception of a PEA-approved medical or religious exemption.
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