Executive Assistant
- Employer
- Northeastern University
- Location
- Massachusetts, United States
- Salary
- Salary Not specified
- Date posted
- Jul 22, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Executive Assistant
About the Opportunity
The Division of Information Technology Services (ITS) is currently seeking a talented and detail oriented individual to fill the role of Executive Assistant. The Executive Assistant provides high-level functions and administrative support to the CIO and Deputy CIOs by executing a variety of time-sensitive and complex responsibilities under the direction of the Head of the Office of the CIO & IT Operations.
The candidate will have a proactive approach and possess exceptional organization, prioritization, and communication skills with the ability to use their own initiative to prioritize and manage multiple complex calendars and daily digital workflows.
The Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO's strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs.
Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs.
At Team ITS, your success matters as much as the mission. Learn more about our flexible, highly dynamic, and values-first culture at careers.its.northeastern.edu.
This position is onsite 3 days per week, and eligible for remote work 2 days per week.
Minimum Qualifications
- Bachelor's degree and minimum of 7 years of administrative
experience required
- Expertise of calendar management, specifically managing
multiple VPs and AVPs calendars at one time
- Must be able to work and make decisions independently, to
exercise discretion and good judgment in areas of
responsibility
- Must be able to communicate professionally and effectively with
people at all levels of the organization as well as with external
constituents
- High-level comfort working with technology is
necessary
- Proficiency in Microsoft Office Suite—especially Excel, Word,
PowerPoint and Outlook, Teams—and OneNote
- In this fast-paced office, the successful candidate will be
extremely adept at planning, prioritizing and possess a strong
organizational background along with ability to be flexible,
professional, and creative in responding to requests with short
turnaround
- Strong proofreading, attention to detail and follow through
skills are essential as well as flexibility, a positive attitude,
and the ability to work efficiently in a busy environment while
handling multiple priorities
- Experience dealing with sensitive personnel
information
Preferred Qualifications
- Experience with managing and executing projects on behalf of
senior member of an organization
- Experience and willingness to work with digital workflow tools
such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow
to ensure follow through on AVP requests.
- Experience working in IT, technology, or higher education
organization preferred.
Key Responsibilities
Calendaring and support for CIO
Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations
Track and manage agendas, projects, action items, priorities, and Microsoft Teams
Execute items related to purchase requests on behalf of the CIO
- Complete expense reports, vendor justification forms &
quotes
- Make purchases on behalf of the CIO
- Prep and/or complete spreadsheets, reports, presentations,
documents and dashboards
Calendaring and Support for the Deputy CIOs
Complex calendar management for both Deputy CIOs
Daily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft Flow
Execute items related to purchase requests on behalf of the Deputy CIOs
- Complete expense reports, vendor justification forms &
quotes,
- Make purchases on behalf of the Deputy CIOs
Track and manage agendas, projects, action items, priorities, and Microsoft Teams
Prep and/or complete spreadsheets, reports, presentations, documents and dashboards
Special Projects
Onboarding & Offboarding for the direct hires of the Deputy CIOs
Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs
Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations
Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations
Position Type
General Administration
Additional Information
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Executive-Assistant_R107497 jeid-f4dd3bd4fc619241a3a9499eda0e2404
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