Executive Assistant - Health Administration

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Summary

This position provides administrative support for the Chair of the VCU Department of Health Administration, the CHP Senior Associate Dean for Research and Strategic Initiatives, and performs general day-to-day department administrative duties. The person in this role is responsible for the following:

• Manages time sensitive matters that require problem solving and confidentiality.
• Drafts and prepares correspondence, presentation materials, and reports on the Chair's behalf.
• Manages acknowledgement process for fund development.
• Prioritizes schedule to ensure deadlines are met and adapts to meet changing needs.
• Coordinates department, committee and advisory council meetings; prepares agendas and minutes.
• Makes routine decisions using discretion and judgment and shows initiative with minimal outside direction.
• Handles telephone calls and requests, mail services, office supplies, and other general office duties.
• Prepares and processes travel and other expense authorizations, reimbursements, registrations, and accommodations.
• Assists in planning and executing internal and alumni Department events.
• Provides staff support for Promotion & Tenure and faculty search processes and associated committees.
• Works with Dean’s office staff to update department website and manage department social media accounts.
• Supports student and program activities as needed.

Minimum Hiring Standards:

• Must be highly organized, detail oriented, and willing to work as part of a collaborative team.
• Demonstrated excellence in written and verbal communication.
• Demonstrated ability to work on multiple projects simultaneously and maintain confidentiality.
• Excellent ability to prioritize tasks, manage them in an orderly manner and maintain flexibility to address additional tasks as they arise.
• Demonstrated proficiency with Google Apps, including Docs, Sheets, Slides, and Calendar, as well as other common office software and hardware.
• Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU.
• Bachelor’s degree from an accredited institution of higher learning, or equivalent education and experience.
• 1-2 years of experience working in a professional office environment.

Preferred Hiring Standards:

• 3+ years of experience working in a professional office environment within the higher education sector.
• Experience supporting academic institutional leadership, such as a department chair or associate dean.
• Knowledge of university systems, policies, procedures, and organizational structures.
• Master’s degree from an accredited institution of higher learning, or equivalent education and experience.

Salary Range: $40,000-45,000



Position Details:

Department: Health Administration
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt



Contact Information:

Contact Name: Katherine McCall

Contact Email: kmccall@vcu.edu