This job has expired

Advancement Financial Services Specialist

Fairfield University
Connecticut, United States
Salary Not Specified
Posted Date
Jul 22, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Development & Advancement, Student Affairs, Financial Aid
Employment Type
Part Time
You need to sign in or create an account to save a job.
Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

TITLE: Advancement Financial Services Specialist

DIVISION: Advancement

DEPARTMENT: Development Services


The Advancement Financial Services Specialist is responsible for assisting the Assistant Director in fulfilling the financial processing needs of the Advancement Division. Specifically, he/she will share in the responsibility of processing financial gifts and pledges to the University as well as the creation of acknowledgments and pledge reminders.

EDUCATION: Bachelor’s Degree required.

EXPERIENCE: Two years related office experience. Familiarity with Blackbaud’s Raiser’s Edge, bookkeeping, and other computer efficacy is preferred. High attention to detail, demonstrated interpersonal skills, and the ability to multi-task are required.

REPORTS TO: Sr. Director of Research & Financial Services


Financial Services
  • accurately record donations, pledges, and non-gift fees (e.g., event registrations, quid pro quo benefits, etc.) into the Advancement database,

  • gather and maintain gift back-up according to audit requirements,

  • establish and maintain quality control procedures to ensure that all IRS guidelines pertaining to the processing and receipting of donations are met,

  • perform gift adjustments as necessary,

  • perform any coding to support reporting needs associated with special circumstances including soft credit, matching gifts, verbals, gifts in kind, solicitations, etc.

  • update demographic information on constituent records as necessary,

  • respond to inquiries from donors and/or University staff regarding the acceptance of gifts and posting of donations,

  • assist with the Advancement Services components of the University’s matching gift program,

  • create and review pledge reminders for accuracy,

  • ensure that appropriate documentation is maintained regarding all financial procedures.

Advancement Division Professional Development
  • promote an image of efficiency and courtesy throughout the University community consistent with the department’s mission,

  • attend staff and divisional meetings,

  • stay abreast of changes in the Development Services industry through attendance at workshops, seminars as well as through professional material and related associations.

  • assist in the creation and maintenance of Advancement policy & procedure documentation

Promote safe and secure working conditions. This involves:
  • promoting the proper utilization of equipment and materials,

  • notifying Supervisor immediately of any unsafe working conditions .

Perform other related duties as requested.

Duties may change and /or be added at any time.

This position is based at Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.


Advancement - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert