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Circle of Scholars Program Assistant

Employer
Salve Regina University
Location
Rhode Island, United States
Salary
Salary Not Specified
Posted Date
Jul 20, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Conference & Special Event Administration
Employment Type
Part Time
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BASIC FUNCTION:

The Circle of Scholars Program Assistant supports Salve Regina's Circle of Scholars, a lifelong learning institute serving adults, ages 50 and older, from the local community. The program comprises more than 100 seminars per year, 700 members, 50 instructors, and membership events. Seminars cover a wide variety of subjects including history, literature, current events, science, and the arts. Working with the Director, the Circle of Scholars Program Assistant will execute the objectives of the program.

This is a 15 hours per week, 12-month position. The hours may be split between two or three days.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Assist with the development of the spring and fall term curriculum, seminar catalogs and newsletters.
  • Assist with the management of registration, scheduling, membership, budgets, data and reports.
  • Support instructors with classroom media setup, student rosters, and evaluations.
  • Assist with the coordination of social events and day trips (museums, performances, off-campus seminars).
  • Field member questions and concerns, via telephone or email, in a professional manner.
  • Assist with general administrative tasks.
OTHER DUTIES AND RESPONSIBILITIES:
  • Interrelate with staff from media services, IT, the business office, advancement, conferences and events and other departments as necessary.
  • Perform other duties as required by the Program Director.
LICENSES, TOOLS AND EQUIPMENT:

Valid driver's license required.

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions.


Requirements:
  • Bachelor's degree with 3-5 years of experience in a related field.
  • Excellent written and verbal communication skills.
  • High energy level, interpersonal skills and effective customer service.
  • Self-motivated with the ability to work independently.
  • Strong management skills, including planning, organizing and problem solving.
  • Exceptional attention to details and accuracy.
  • Ability to work well with people, including older adults.
  • Strong computer skills using Windows environment, Microsoft Word, Excel, PowerPoint, Outlook and Access.
  • Ability to learn other required software applications and setup media equipment.
  • General knowledge of current events, history, the arts and other possible seminar topics is highly desirable.
  • This position could, on occasion, require bending, reaching, ascending and descending stairs, standing, walking, pushing, pulling, lifting, talking and hearing.

Additional Information:

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.


Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu


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