Advancement Assistant

Advancement Assistant

Job no: 529515
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Development

Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 - $23.69 per hour
FTE: 1.0
Review of Applications Begins
Position closes August 12, 2022
Special Instructions to Applicants
To ensure consideration, please provide the full details of your professional and volunteer experience in your online application. In lieu of a formal cover letter, submit answers to the following questions:

• How has your experience prepared you to succeed in this role?
  
• This position serves as a point of contact for University Advancement, and requires someone with strong time management skills. Describe a time when you had multiple conflicting tasks or projects. How did you plan your work and ensure it was completed on time?
  
  Your responses may include professional, volunteer, or any other experience that you think is relevant, and should be limited to one page total (about 500 words).
  Department Summary
  University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include the UO Alumni Association; Development; Advancement Strategies, Technology and Innovation; Advancement Operations; Federal Affairs; and State and Community Affairs. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.
  
  Advancement Operations provides essential services that build a strong foundation from which units within University Advancement promote the university's priorities and operate within a framework of efficient business practices. Programs within the division of Advancement Operations include Financial Services, Strategic Talent Engagement, and Facilities and Office Operations.
  
  In addition to supporting University Advancement, Operations also provides services to University Communications staff and other university areas such as the UOAA Board of Directors and UO Board of Trustees.
  Position Summary
  The Advancement Assistant provides diversified, high-level confidential support for Facilities and Office Operations and assists the Director of Facilities and Building Operations and the Director, Facilities and Office Operations in the ongoing development, implementation, direction, management, and evaluation of office operations. Responsibilities include maintaining accounting records, expense processing, streamlining methods, delivering services, researching and collecting data, and Ford Alumni Center scheduling and event support. Working in an administrative team environment, this position will provide administrative support to University Advancement. Reporting to the Director of Facilities and Office Operations, this position is responsible for promoting the operational goals of the office.
  
  This position requires independent thinking and the ability to prioritize work assignments, use good judgment, and take initiative to solve problems. Under the supervision of the Director of Facilities and Office Operations, this position makes decisions about routine office management, prioritizing work assignments, and streamlining workflow.
  
  The Advancement Assistant regularly works with colleagues at all levels of University Advancement and University Communications. This position is also in contact with students, faculty, and staff across campus as well as outside vendors and UO Foundation staff.
  
  Please note that this position works a regular schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday, but may be required to work evenings, weekends, and/or holidays. A flexible work schedule is required based on operational needs requiring work outside of normal business hours.
  Minimum Requirements
  
• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
  
• An Associate's degree in Office Occupations or Office Technology; OR
  
• Graduation from a school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
  
  College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
  Professional Competencies
  
• Discretion and ability to interact with high-level donors, and the ability to maintain a high level of professionalism and confidentiality.
  
• Strong communication skills, independent judgment, and the ability to work effectively with diverse populations.
  
• Ability to set priorities, take initiative, be proactive and follow-up, and manage diverse responsibilities and multiple tasks.
  
• Excellent writing, editing, grammar, and proofing, and attention to detail skills.
  
• Excellent organizational skills.
  
• Strong analytical and creative abilities.
  
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
  
• Commitment to promoting and enhancing diversity and equity, and inclusion.
  
• Self-motivated, punctual and reliable; organized and flexible.
  
• Ability to work in team environment with distractions.
  Preferred Qualifications
  
• Experience with client and external constituency customer service.
  
• Experience with Word, Excel, PowerPoint, proven graphics computer skills, and database computer applications.
  
• Experience with payroll processing and Banner systems.
  
• Experience in higher education.
  
• Experience with scheduling software.
  
• Working audio/video knowledge.
  
• Administrative support experience in a multi-supervisor environment.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/529515/advancement-assistant
  
  
  
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