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Administrative Assistant

Employer
Missouri Western State University
Location
Missouri, United States
Salary
Salary Not Specified
Posted Date
Jul 19, 2022

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Academic Advising & Academic Support Services
Employment Level
Administrative
Employment Type
Full Time
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Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

The Administrative Assistant may assist in the daily operational management of a department, including customer service, and administrative support duties. This position will support the Department of Academic Affairs, Graduate Studies and work in the Provost’s office.

ESSENTIAL DUTIES :
  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules and prepares for meetings and/or special events.
  • Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
  • Assigns and supervises the work of student employees.
  • Serves as operational liaison to other departments, campus, and community
  • Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
  • Performs other duties of a similar nature or level.


POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE :
  • Facilitating and supporting graduate enrollment
  • Maintaining and updating facility software
  • Advising campus organizations
  • Operating standard printing and binding equipment
  • Preparing bids
  • Registering and enrolling students in a class
Knowledge, Skills and Abilities:
  • Positive, service oriented while interacting with internal and external customers
  • Clear and effective written communication in interaction with students, coworkers, administration and the general public
  • Collaborative & team focused
  • Ability to organize and prioritize duties and tasks; time management
  • Ability to learn new tools and equipment with training
  • Basic mathematics
  • Research, preparation, and analysis of data
  • Communication, as applied to interaction with students, coworkers, administration and the general public
Required Qualifications
  • High School diploma or GED ; and
  • Familiarity with Microsoft Office, especially Excel and Word; and
  • One year of administrative support or related office experience
Preferred Qualifications
  • Two or more years of administrative support or related experience
Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

May require occasional night or evening work

Hours of Work

Monday – Friday 8:00am – 4:30pm

Posting Detail Information

Posting Number

S491P

Open Date

07/19/2022

Priority Deadline

08/05/1922

Open Until Filled

Yes
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