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Interim Learning Commons Assistant

Santa Fe College
Gainesville, Florida
34,730.58 and many college paid benefits including health and life insurance and tuition waivers
Posted Date
Jul 21, 2022

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Position Type
Administrative, Academic Affairs, Other Academic Affairs
Employment Level
Employment Type
Full Time
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Application Deadline:      Thursday, August 4, 2022


Salary & Benefits:              Salary is $34,730.58. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.


Classification:                    Interim, Full-time, Career Service, Pay Grade C4, Non-Exempt.


Location:                             Northwest Campus, 3000 NW 83rd Street, Gainesville, FL 32606.


OVERVIEW:  Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.   The Program Assistant facilitates and administers the day-to-day operations within an area of the college or works as part of a team providing department support in financial, reporting, event planning, service to students or other specialized support functions within the department.  This position may supervise the work of others and has accountability in areas of assigned responsibility. This is an interim position that will be appointed through June 30, 2023.




Responsibilities and duties include:


  • Provide support activities for the department such as answering telephones, assisting in the coordination of special events, scheduling appointments or assisting students, college employees and the public by responding to concerns/inquiries to resolve issues based on established college policies and make appropriate referrals as necessary.
  • Perform front desk tasks as appropriate, assisting staff, faculty, students and/or the public in person or via phone with issues and/or departmental requests.
  • May assist students with application, enrollment, testing and registration processes or other specific student support services, which may include specific aid and eligibility guidance.
  • Communicate, collaborate and maintain relationships with internal and external community constituents.
  • Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facility arrangements.
  • Monitor, reconcile and assist with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts.
  • Facilitate, monitor and/or oversee department purchasing, inventory, and requisitioning of supplies and equipment.
  • Process and audit payroll records.
  • Assist with fiscal planning including participating in seeking alternate sources of funding.
  • Prepare special reports, summaries or replies to inquiries by compiling data and statistics from various departmental resources.
  • Supervise and train other support staff including student employees and volunteers.
  • Assist in scheduling of building and equipment maintenance.
  • Facilitate and assist in the background check process for new employees/students including fingerprinting individuals.
  • Manage and update program websites and publications with the most current, accurate and timely information.
  • Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
  • Provide service excellence through courteous, informed, accessible, and professional engagement.
  • Perform other duties as assigned.



Reports to: Director, Learning Commons






Required: Associate degree and two years of related work experience or a combination of completed education and/or related work experience equal to four years.




Additional Requirements: A criminal background check will be conducted.




Knowledge, Skills and Abilities


  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Ability to work successfully in a multi-cultural environment. Organization & Time Management – able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames. Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs. Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.



Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.




If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.




Santa Fe College is committed to an environment that embraces diversity, respects the rights of all individuals, is open and accessible, and is free of harassment and discrimination based on, but not limited to, ethnicity, race, creed, color, religion, age, disability, sex (including pregnancy, gender identity and sexual orientation), marital status, national origin, genetic information, political opinions or affiliations, and veteran status in all its programs, activities and employment.



Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to:


Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.

Preference will be given to eligible veterans and spouses of veterans.

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