Alumni Affairs Coordinator
- Employer
- Alcorn State University
- Location
- Mississippi, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 24, 2022
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Job Details
Posting Details
Position Information
Job Title
Alumni Affairs Coordinator
FLSA Status
Non Exempt
Posted Salary Range
Commensurate with experience.
Employment Status
Full Time
Department
Institutional Advancement Department
Job Summary
Alcorn State University seeks a highly-motivated, organized, proactive and professional team member for the position of Alumni Affairs Coordinator to assist with daily operations and provide programmatic support to the Office of Alumni Affairs ( OAA ) and its activities as well as the programs of the Division of
Institutional Advancement ( DIA ).
Knowledge Skills and Abilities
Must exhibit a personal knowledge and understanding of and operate in concert with the mission and institutional statement of the University and the Division of Institutional Advancement.
Commitment to excellence in all aspects of individual, collective, and organizational performance is important.
Commitment to treating colleagues with respect and dignity is essential.
Deep and abiding commitment to customer service required.
Knowledge of the higher education advancement enterprise, with particular understanding of advancement operations and services for alumni affairs and fundraising is central.
Advanced knowledge of modern office practices, business English, professional dress, décor, procedures, and management principles is preferred.
Candidates should be analytical and creative thinkers, use data and information effectively in planning and decision-making, and are driven toward setting and achieving goals.
Sophisticated computer literacy and proficiency with Microsoft Office is required.
Knowledge of computer and office software applications and advancement information systems with donor/membership databases ( BANNER ) is preferred.
Effective keyboarding skills and knowledge of related software with ability to record and input data accurately is preferred.
A proven ability to effectively and clearly communicate both verbally and in writing is essential as the role includes high visibility with students, alumni, administrators & staff, faculty, donors and friends.
Proven time management skills, the ability to prioritize and record keeping abilities is essential.
Skill in answering multi line phone systems in an effective and professional manner is required.
Proven effective relational skills are also preferred.
Skill in proofreading materials to ensure accuracy is preferred.
Ability to write correspondence, memorandums and reports in a comprehensive manner using appropriate words, correct grammar, punctuation and spelling to convey ideas, facts, and information effectively and accurately.
A demonstrated ability to collaborate with a wide range of people and a demonstrated ability to efficiently and effectively solve problems and complete projects independently and timely is essential.
Ability to maintain a high degree of confidentiality of sensitive materials is essential.
Ability to use judgment, tact, discretion and diplomacy, when handling complex and confidential materials and situations is required.
Ability to explain detailed information to others is preferred.
Tolerance for and ability to work productively in the context of ambiguity, uncertainty, and change is essential.
Must be able to travel and work outside the normal university business hours.
Ability to perform assigned responsibilities, duties and tasks according to established practices and procedures with minimal to no supervision.
Ability to perform all the essential functions of this job required.
Essential Job Functions
• Serves as primary staff assistant to the Director of Development and Alumni Affairs and the Office of Alumni Affairs ( OAA ) with project assignments as designated.
• Develops and implements programs and events to engage alumni, cultivate alumni volunteers and donors, students, peers and campus departments to fulfill the University and Division’s goals.
• Plans and executes on all aspects of University supported ASU National Alumni Association ( ASUNAA ) events such as receptions and dinners, programs and meetings by coordinating logistics, facility and catering needs, contracts, invitations, RSVPs and communications.
• Coordinates communications related to alumni and events to ensure news briefs, event announcements and summaries are communicated in an effective manner that strengthens the University’s presence among alumni.
• Assists with managing the alumni social media community and writes, edits or contributes to articles for the various ASU and ASUNAA electronic and print communications.
• Represents the University working closely with the ASUNAA and ASU “A” Club at meetings, functions, projects and activities.
• Serves as the co-Advisor and coordinator to the Student Pre-Alumni Council ( ASUPAC ) in order to engage current students in University loyalty, social, educational and community service activities as they prepare to become alumni of the university. Assists with student/alumni mentoring program and alumni recognition programs.
• Represents the DIA on designated campus-wide committees including but not limited to the Alcorn State University Homecoming Committee, Commencement, Athletics Hall of Fame, etc.
• Assist with development and fundraising activities and coordinates alumni volunteers and the Alumni Database while carrying a portfolio of donors for donor cultivation.
• Answers telephones, creates and maintain a filing system; and proofreads all work to ensure accuracy in content and grammar.
• Represents the Office of Alumni Affairs in communications with administrators, staff, subordinates, students, and the university community.
• Assists with contingency planning, arranges agendas, prepares meeting materials and coordinates any logistics including catering, audio visual and parking.
• Assist in program/project development;
• Prepares requested documents and creative using Adobe Creative Suite, Microsoft PowerPoint, Publisher, Excel spreadsheets and charts or Word documents and correspondence.
• Purchases items as needed through the use of the purchasing system.
• Prepares and processes reimbursement requests.
• Communicates both orally and in writing in a professional manner representative of the office and university.
• Attends necessary training classes as required and seeks out those programs, which add further support to the office.
• Other related duties as assigned by the Director of Development and Alumni Affairs and Vice President of Institutional Advancement.
Qualifications
A bachelor’s degree in business, communications/marketing, accounting, public relations or related field required; no less than three (3) years relevant experience in the public or private sector, preferably in higher education, for profit or not for profit industry required; with demonstrated experience working in a brisk, team-oriented setting preferred.
Licensing and Certifications
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Frequently
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Occasionally
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Occasionally
Extended Work Hours
Occasionally
Posting Detail Information
Posting Number
S074
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
11/04/2021
Close Date
Open Until Filled
Yes
EEO Statement
EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA / ADAAA compliance in employment practices should also be made to the department of human resources.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Information
Job Title
Alumni Affairs Coordinator
FLSA Status
Non Exempt
Posted Salary Range
Commensurate with experience.
Employment Status
Full Time
Department
Institutional Advancement Department
Job Summary
Alcorn State University seeks a highly-motivated, organized, proactive and professional team member for the position of Alumni Affairs Coordinator to assist with daily operations and provide programmatic support to the Office of Alumni Affairs ( OAA ) and its activities as well as the programs of the Division of
Institutional Advancement ( DIA ).
Knowledge Skills and Abilities
Must exhibit a personal knowledge and understanding of and operate in concert with the mission and institutional statement of the University and the Division of Institutional Advancement.
Commitment to excellence in all aspects of individual, collective, and organizational performance is important.
Commitment to treating colleagues with respect and dignity is essential.
Deep and abiding commitment to customer service required.
Knowledge of the higher education advancement enterprise, with particular understanding of advancement operations and services for alumni affairs and fundraising is central.
Advanced knowledge of modern office practices, business English, professional dress, décor, procedures, and management principles is preferred.
Candidates should be analytical and creative thinkers, use data and information effectively in planning and decision-making, and are driven toward setting and achieving goals.
Sophisticated computer literacy and proficiency with Microsoft Office is required.
Knowledge of computer and office software applications and advancement information systems with donor/membership databases ( BANNER ) is preferred.
Effective keyboarding skills and knowledge of related software with ability to record and input data accurately is preferred.
A proven ability to effectively and clearly communicate both verbally and in writing is essential as the role includes high visibility with students, alumni, administrators & staff, faculty, donors and friends.
Proven time management skills, the ability to prioritize and record keeping abilities is essential.
Skill in answering multi line phone systems in an effective and professional manner is required.
Proven effective relational skills are also preferred.
Skill in proofreading materials to ensure accuracy is preferred.
Ability to write correspondence, memorandums and reports in a comprehensive manner using appropriate words, correct grammar, punctuation and spelling to convey ideas, facts, and information effectively and accurately.
A demonstrated ability to collaborate with a wide range of people and a demonstrated ability to efficiently and effectively solve problems and complete projects independently and timely is essential.
Ability to maintain a high degree of confidentiality of sensitive materials is essential.
Ability to use judgment, tact, discretion and diplomacy, when handling complex and confidential materials and situations is required.
Ability to explain detailed information to others is preferred.
Tolerance for and ability to work productively in the context of ambiguity, uncertainty, and change is essential.
Must be able to travel and work outside the normal university business hours.
Ability to perform assigned responsibilities, duties and tasks according to established practices and procedures with minimal to no supervision.
Ability to perform all the essential functions of this job required.
Essential Job Functions
• Serves as primary staff assistant to the Director of Development and Alumni Affairs and the Office of Alumni Affairs ( OAA ) with project assignments as designated.
• Develops and implements programs and events to engage alumni, cultivate alumni volunteers and donors, students, peers and campus departments to fulfill the University and Division’s goals.
• Plans and executes on all aspects of University supported ASU National Alumni Association ( ASUNAA ) events such as receptions and dinners, programs and meetings by coordinating logistics, facility and catering needs, contracts, invitations, RSVPs and communications.
• Coordinates communications related to alumni and events to ensure news briefs, event announcements and summaries are communicated in an effective manner that strengthens the University’s presence among alumni.
• Assists with managing the alumni social media community and writes, edits or contributes to articles for the various ASU and ASUNAA electronic and print communications.
• Represents the University working closely with the ASUNAA and ASU “A” Club at meetings, functions, projects and activities.
• Serves as the co-Advisor and coordinator to the Student Pre-Alumni Council ( ASUPAC ) in order to engage current students in University loyalty, social, educational and community service activities as they prepare to become alumni of the university. Assists with student/alumni mentoring program and alumni recognition programs.
• Represents the DIA on designated campus-wide committees including but not limited to the Alcorn State University Homecoming Committee, Commencement, Athletics Hall of Fame, etc.
• Assist with development and fundraising activities and coordinates alumni volunteers and the Alumni Database while carrying a portfolio of donors for donor cultivation.
• Answers telephones, creates and maintain a filing system; and proofreads all work to ensure accuracy in content and grammar.
• Represents the Office of Alumni Affairs in communications with administrators, staff, subordinates, students, and the university community.
• Assists with contingency planning, arranges agendas, prepares meeting materials and coordinates any logistics including catering, audio visual and parking.
• Assist in program/project development;
• Prepares requested documents and creative using Adobe Creative Suite, Microsoft PowerPoint, Publisher, Excel spreadsheets and charts or Word documents and correspondence.
• Purchases items as needed through the use of the purchasing system.
• Prepares and processes reimbursement requests.
• Communicates both orally and in writing in a professional manner representative of the office and university.
• Attends necessary training classes as required and seeks out those programs, which add further support to the office.
• Other related duties as assigned by the Director of Development and Alumni Affairs and Vice President of Institutional Advancement.
Qualifications
A bachelor’s degree in business, communications/marketing, accounting, public relations or related field required; no less than three (3) years relevant experience in the public or private sector, preferably in higher education, for profit or not for profit industry required; with demonstrated experience working in a brisk, team-oriented setting preferred.
Licensing and Certifications
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Frequently
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Occasionally
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Occasionally
Extended Work Hours
Occasionally
Posting Detail Information
Posting Number
S074
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
11/04/2021
Close Date
Open Until Filled
Yes
EEO Statement
EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA / ADAAA compliance in employment practices should also be made to the department of human resources.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
- Writing Sample
Company
A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU
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