Alumni Affairs Coordinator
Posted Salary Range
Commensurate with experience.
Institutional Advancement Department
Alcorn State University seeks a highly-motivated, organized,
proactive and professional team member for the position of Alumni
Affairs Coordinator to assist with daily operations and provide
programmatic support to the Office of Alumni Affairs ( OAA ) and
its activities as well as the programs of the Division of
Institutional Advancement ( DIA ).
Knowledge Skills and Abilities
Must exhibit a personal knowledge and understanding of and operate
in concert with the mission and institutional statement of the
University and the Division of Institutional Advancement.
Commitment to excellence in all aspects of individual, collective,
and organizational performance is important.
Commitment to treating colleagues with respect and dignity is
Deep and abiding commitment to customer service required.
Knowledge of the higher education advancement enterprise, with
particular understanding of advancement operations and services for
alumni affairs and fundraising is central.
Advanced knowledge of modern office practices, business English,
professional dress, décor, procedures, and management principles is
Candidates should be analytical and creative thinkers, use data and
information effectively in planning and decision-making, and are
driven toward setting and achieving goals.
Sophisticated computer literacy and proficiency with Microsoft
Office is required.
Knowledge of computer and office software applications and
advancement information systems with donor/membership databases (
BANNER ) is preferred.
Effective keyboarding skills and knowledge of related software with
ability to record and input data accurately is preferred.
A proven ability to effectively and clearly communicate both
verbally and in writing is essential as the role includes high
visibility with students, alumni, administrators & staff,
faculty, donors and friends.
Proven time management skills, the ability to prioritize and record
keeping abilities is essential.
Skill in answering multi line phone systems in an effective and
professional manner is required.
Proven effective relational skills are also preferred.
Skill in proofreading materials to ensure accuracy is
Ability to write correspondence, memorandums and reports in a
comprehensive manner using appropriate words, correct grammar,
punctuation and spelling to convey ideas, facts, and information
effectively and accurately.
A demonstrated ability to collaborate with a wide range of people
and a demonstrated ability to efficiently and effectively solve
problems and complete projects independently and timely is
Ability to maintain a high degree of confidentiality of sensitive
materials is essential.
Ability to use judgment, tact, discretion and diplomacy, when
handling complex and confidential materials and situations is
Ability to explain detailed information to others is
Tolerance for and ability to work productively in the context of
ambiguity, uncertainty, and change is essential.
Must be able to travel and work outside the normal university
Ability to perform assigned responsibilities, duties and tasks
according to established practices and procedures with minimal to
Ability to perform all the essential functions of this job
Essential Job Functions
• Serves as primary staff assistant to the Director of Development
and Alumni Affairs and the Office of Alumni Affairs ( OAA ) with
project assignments as designated.
• Develops and implements programs and events to engage alumni,
cultivate alumni volunteers and donors, students, peers and campus
departments to fulfill the University and Division’s goals.
• Plans and executes on all aspects of University supported ASU
National Alumni Association ( ASUNAA ) events such as receptions
and dinners, programs and meetings by coordinating logistics,
facility and catering needs, contracts, invitations, RSVPs and
• Coordinates communications related to alumni and events to ensure
news briefs, event announcements and summaries are communicated in
an effective manner that strengthens the University’s presence
• Assists with managing the alumni social media community and
writes, edits or contributes to articles for the various ASU and
ASUNAA electronic and print communications.
• Represents the University working closely with the ASUNAA and ASU
“A” Club at meetings, functions, projects and activities.
• Serves as the co-Advisor and coordinator to the Student
Pre-Alumni Council ( ASUPAC ) in order to engage current students
in University loyalty, social, educational and community service
activities as they prepare to become alumni of the university.
Assists with student/alumni mentoring program and alumni
• Represents the DIA on designated campus-wide committees including
but not limited to the Alcorn State University Homecoming
Committee, Commencement, Athletics Hall of Fame, etc.
• Assist with development and fundraising activities and
coordinates alumni volunteers and the Alumni Database while
carrying a portfolio of donors for donor cultivation.
• Answers telephones, creates and maintain a filing system; and
proofreads all work to ensure accuracy in content and
• Represents the Office of Alumni Affairs in communications with
administrators, staff, subordinates, students, and the university
• Assists with contingency planning, arranges agendas, prepares
meeting materials and coordinates any logistics including catering,
audio visual and parking.
• Assist in program/project development;
• Prepares requested documents and creative using Adobe Creative
Suite, Microsoft PowerPoint, Publisher, Excel spreadsheets and
charts or Word documents and correspondence.
• Purchases items as needed through the use of the purchasing
• Prepares and processes reimbursement requests.
• Communicates both orally and in writing in a professional manner
representative of the office and university.
• Attends necessary training classes as required and seeks out
those programs, which add further support to the office.
• Other related duties as assigned by the Director of Development
and Alumni Affairs and Vice President of Institutional
A bachelor’s degree in business, communications/marketing,
accounting, public relations or related field required; no less
than three (3) years relevant experience in the public or private
sector, preferably in higher education, for profit or not for
profit industry required; with demonstrated experience working in a
brisk, team-oriented setting preferred.
Licensing and Certifications
Work in noisy (above 85 decibels) areas
Sedentary Work - Exerting 10 pounds
Light Work - Exerting up to 20 pounds
Medium Work - Exerting 20-50 pounds
Heavy Work - Exerting 50-100 pounds
Very Heavy Work - Exerting in excess of 100 pounds
Extended Work Hours
Posting Detail Information
Number of Vacancies
Position End Date (if temporary)
Open Until Filled
Alcorn State University does not discriminate on the basis of race,
color, religion, national origin, sex, sexual orientation, age,
disability, or other factors prohibited by law in any of its
educational programs, activities, services, admissions, or
employment practices. The following offices are designated to
handle inquires and/or complaints regarding non-discriminatory
policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX
and Section 504 directives should be made to: Title IX Office,
Walter Washington Administration Bldg., Room 519A, Lorman, MS,
39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination
in employment practices should be made to: Human Resources
Department, Walter Washington Administration Bldg., Room 107,
Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA / ADAAA
compliance in employment practices should also be made to the
department of human resources.
Excellent Benefits Package
Required fields are indicated with an asterisk (*).
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
- Writing Sample