Office Associate, Testing Center

Office Associate, Testing Center

Internal Position Title: Office Associate

Posting Number: S01875

Department:: Testing Center

Position Type: Staff

Job Family: Classified

Summary:
The College of Lake County is currently looking for an Office Associate to join the team for our testing centers. The Office Associate provides clerical support to Testing Center Managers on all College of Lake County campuses. Performs a variety of clerical and administrative tasks requiring general office experience, the exercise of discretion, and knowledge of College and departmental policies and procedures.

The College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County.



Required Qualifications:
1. High School diploma or equivalent.
2. Excellent organizational and communication skills.
3. Proficiency with Microsoft Office applications.
4. Ability to maintain confidentiality.
5. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications:
1. Office experience.
2. Experience with CLC Business forms and procedures.
3. Bilingual in Spanish

Posting Date: 07/18/2022

Closing Date:

Expected Start Date:

Special Instructions Summary:

Pay Rate: $15.97

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00

Work Schedule:
Monday - Friday8 hours per day

Software Testing Required: Excel, MS Word, Powerpoint, Outlook

Interview Process Requirements: None

EEO Statement:
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE/AA/M/F/D/V

Summary of Essential Functions:
Oversee and maintain general office operations 90%
1. Updates and maintains departmental records including revenues and expenses, student information, score reports, and program utilization statistics.
2. Processes College of Lake County business forms such as payment requests, purchase orders, requisitions and invoices.
3. Receives and processes requests for distance learning exam proctoring.
4. Answers, screens and relays telephone calls and questions from students, faculty, staff and the public, resolving routine inquiries and concerns as appropriate.
5. Collects, compiles and prepares data and information for various monthly and annual reports.
6. Prepares and/or composes departmental correspondence, memos, agenda items, reports, meeting notes, etc.
7. Assists in the preparation and distribution of brochures, fliers, and other printed departmental materials.
8. Prepares, submits, and tracks printing orders
9. Maintains calendar of events (including webpage calendar), appointments, meetings and other activities.
10. Organizes, updates and maintains office/testing manuals, signage etc.
11. Prepares, tracks and submits billing for departmental services.
12. Maintains inventory of office supplies and forms, reordering as needed.
13. Maintains and updates content for departmental website.
14. Assist departmental staff with travel arrangements as needed.
Proctoring support to testing staff 10%
15. Provides back up for testing desk including customer service functions and occasional off site testing activities as needed.
16. Performs other related duties as assigned.

To apply, visit https://jobs.clcillinois.edu/postings/20996



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