Campus Events Office Assistant (PT contractor)

Company Description:

Framingham State University is a vibrant comprehensive liberal arts institution located in the MetroWest suburbs of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs. Founded in 1839, FSU enrolls about 4,000 undergraduates and 1,200 graduate and professional students. FSU offers 35 bachelor's degrees with 55 specialized concentrations, 63 minors, and 26 master's degree programs, in a highly personalized teaching environment. Our community takes pride in empowering student success by providing a superior education, leading research and innovation opportunities, and a strong first-year experience.

At FSU, we are deeply committed to inclusive excellence, encouraging a supportive, diverse and collaborative learning environment, and providing culturally relevant education. We are honored that our commitment earned FSU six Higher Education Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity and that we are the only public institution in Massachusetts recognized in 2018, 2019, and 2020. FSU is designated as an emerging Hispanic-Serving Institution by the Hispanic Association of Colleges and Universities and also belongs to the Howard Hughes Medical Institute (HHMI) Inclusive Excellence community, providing national leadership in science education and exploring strategies that will lead to more inclusive science education. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Principal Bagnall found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.

Learn more about our career opportunities at www.framingham.edu/careers.

Job Description:

Campus Events fosters a positive image of Framingham State University among current and prospective students, alumni, donors, parents, faculty and staff, business and political leaders, and the Metrowest community.

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Support general office operations including phone coverage, using Outlook for sending emails and scheduling meetings, detailing event reservations in 25live, and checking on events.
• Cover open shifts in the office and cross train with other office staff to ensure proper coverage.
• Work with outside rental groups to create contracts and pricing sheets and to reserve space, and being on site as needed.
• As needed, help with event set ups and/or check on events to ensure that it meets the needs of the customers. Work with other staff to resolve issues or questions that arise.
• Use 25Live to review, edit, detail, and share event information.
• Other related duties as assigned.

WORKING CONDITIONS:

Position will work approximately 70% of the time in an office setting and 30% of the time checking on events in various event locations on campus.

Requirements:

MINIMUM QUALIFICATIONS:

• Must be competent & experienced in MS Office - Word, Excel, Outlook.
• Must have experience in creating, editing, and saving Word documents and Excel spreadsheets.
• Must have experience in using Outlook to send and receive email correspondence and to schedule calendar events.
• Must have experience answering a main phone line, with multiple lines. Taking messages, tracking calls, and disseminating messages.
• Must be able to lift 25lbs

PREFERRED QUALIFICATIONS:

• Experience drafting professional correspondence.
• Experience in accessing and using shared files and folders.

Additional Information:

This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are flexible and will vary depending on events scheduled. May include some nights and weekends.

It is the policy of Framingham State University that all employees be fully vaccinated against COVID-19, including booster if eligible, before they begin employment. Proof of the COVID-19 vaccine is required of all individuals hired by FSU, to be verified after a verbal offer of employment has been accepted, and before employment begins. Prospective employees may submit a request for a medical or religious exemption to the COVID-19 vaccination requirement to Human Resources. Furthermore, FSU employees must wear a mask inside certain campus spaces.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity/affirmative action employer.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online by submitting:

• Cover Letter,
• Resume/CV,
• Equity and Inclusion Statement (optional),
• Names and contact information for three (3) professional references.

*An Equity and Inclusion Statement is a personal statement on a candidate's past efforts, as well as future plans, to enhance diversity, equity, and inclusion. Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to the American Association of College and Universities (AAC&U) Inclusive Excellence Model. The equity and inclusion statement is an opportunity for candidates to discuss scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the university's efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials.

Priority will be given to candidates who apply by August 3, 2022. However, applications may continue to be reviewed until the position is filled.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.

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