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Research Administrative Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Jul 20, 2022

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Employment Type
Full Time
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Research Administrative Coordinator

Job no: 529869
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: Prevention Science Institute
Appointment Type and Duration: Funding Contingent (Faculty, Research OAs), Limited
Salary: $52,000 - $60,000 per year; Commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: .75
Application Review Begins
Immediately. To ensure consideration, please apply by Aug 10, 2022; position open until filled.
Special Instructions to Applicants
Complete applications must include a cover letter, resume, and contact information for three professional references. In your cover letter, please indicate how you meet the qualifications of the position.

Please submit the names and contact information for three professional references. Candidates will be notified prior to contacting references.

This position is based in Eugene, Oregon but remote hybrid options may be considered.
Department Summary
The Prevention Science Institute (PSI) at the University of Oregon is a multi-disciplinary institute focused on understanding human development, preventing behavioral health problems, and implementing effective interventions in community settings. The core mission of the PSI is to improve the lives and well-being of at-risk children, individuals, and families throughout their lifespan.
Position Summary
The Research Administrative Coordinator provides essential research and administrative expertise to the Prevention Science Institute (PSI) Director, principal investigators (PIs), and research staff. This position is responsible for proactively managing the submission and coordination of grant proposals and contracts for PSI scientists, including submission timelines, application checklists, and coordination with internal and external partners. They will assist PIs on all relevant research policies and procedures at the pre-award stage, including the development of contract and grant proposals and reviewing funding opportunity announcements. They will also edit draft publications, proposals, and other scientific materials.

The successful candidate will have strong academic writing skills; a strong customer service focus; high attention to detail; be a self-starter who is able to work independently and as part of a team to meet shared and individual goals; have an interest in contributing to the advancement of prevention science research; and have demonstrated the ability to be flexible, adaptable, and responsive.
Minimum Requirements
  • Bachelor's degree.
  • Three years of experience in research (paid or unpaid), or progressively responsible employment in a field applicable to research.

    An equivalent combination of such training and experience may be considered.
    Professional Competencies
  • Ability to work both independently and collaboratively in a team environment.
  • Strong organizational and analytical skills with exceptional attention to detail.
  • Ability to develop a workplan and timeline based on grant guidelines; work effectively with collaborators; and ensure submissions meet deadline targets.
  • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  • Demonstrated academic writing and editing skills, including knowledge of spoken and written English sufficient to thoroughly obtain, provide, and exchange information.
  • Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
  • Strong working knowledge of personal computers with formal training and/or extensive employment experience preferred.
  • High proficiency in Microsoft Office including Word, Excel, Outlook, PowerPoint; electronic citation/reference managers; Adobe Acrobat; and using the internet.
    Preferred Qualifications
  • Advanced degree.
  • Working knowledge of research design and methods and human subjects research.
  • Experience in developing, editing, and reviewing proposals, budgets, grants, or contracts for adherence to institutional, state, and federal regulations.
  • Experience with electronic proposal submission systems such as Fastlane, eRA Commons,, etc.
  • Familiarity with terminology and subject material specific to psychology, behavioral sciences, education research, prevention science, and related fields.
  • Experience preparing letters of support and/or interacting with external partners to secure such letters.
  • Experience preparing documents for and interacting with IRBs.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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