The Administrative Assistant works to support the President and
Provost with various administrative tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Office of the President:
- Serves as main point of contact for managing the President's
schedule, which involves triaging requests, prioritizing
appointments, coordinating multiple calendars, reviewing the
calendar daily and making adjustments as needed, and ensuring all
requests are managed effectively and efficiently.
- Researches background needed for meetings and provides details
and materials relevant to each meeting.
- Serves as backup receptionist and greets visitors to the
- Provides backup administrative support to the President's
Office and assists with meeting preparations, Trustees matters, and
Office of the Provost:
OTHER DUTIES AND RESPONSIBILITIES:
- Implements processing of invoices, credit card reconciliation
and check requisitions.
- Prepares and submits required forms to HR and IT pertaining to
new hires, including technology procurement.
- Assist with logistics for accreditation reviews and academic
- Oversee and coordinate all office moves and related facilities
- Manage academic affairs master calendar and provost's
- Prepare formal reports and official correspondence regarding
accreditation other official or confidential matters on behalf of
- Makes updates to Faculty Manual upon recommendation of Faculty
- Prepare office hours listing (2X/year) and compilation of
faculty professional achievements.
- Supports commencement planning effort in concert with
- Supports convocation planning in partnership with Division of
Student Affairs and Conferences/Events
- Order and maintain office supplies
Perform other duties as required by the President and
LICENSES, TOOLS, AND EQUIPMENT:
No substantial exposure to adverse environmental conditions.
- High school diploma or GED required; Bachelors' degree
- Minimum of 3-5 years' experience are required, with experience
in higher education preferred.
- Proficient computer skills required, with knowledge of
Zoom/WebEx and Microsoft Office (Word, Outlook, Excel, Power Point)
and capacity to learn and use campus information technology.
- Must have the ability to record and accurately transcribe notes
of meetings and compile and prepare statistical data.
- Organizational skills and attention to detail.
- Diplomacy and interpersonal skills; ability to work effectively
with a broad range of people and styles.
- Strong oral and written communication are required;
proofreading and editing are a plus
- Must be able to work independently with minimal
- Confidentiality is of the utmost importance.
- Ability to work effectively in a high-paced and fast-changing
Salve Regina University offers generous benefits to eligible
- health and dental coverage
- life insurance
- long-term disability
- 403B plan
- tuition benefits and more
Salve Regina University strives to provide equal opportunity in
employment and education to all employees, students and applicants.
No employee, student or applicant shall be discriminated against or
harassed on the basis of race, color, national and ethnic origin,
sex, sexual orientation, gender identity or expression, religion,
disability, age, marital or parental status, military or veteran
status, genetic information or any other basis protected by
applicable federal or state law, in the administration of Salve
Regina's employment policies, education policies, admission
policies, scholarship and loan programs, athletic and other
University administered programs. In accordance with Title IX, it
does not discriminate on the basis of sex in any of its educational
programs or activities. Salve Regina is also committed to making
its programs and campus accessible to its visitors and compliant
with all applicable non-discrimination laws.
Applicants must apply online for any open staff and faculty
positions by providing a cover-letter and resume. Pre-employment
background checks and reference checks are required of successful
candidates. Salve Regina University participates in E-verify.