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Administrative Assistant

Employer
Salve Regina University
Location
Rhode Island, United States
Salary
Salary Not Specified
Posted Date
Jul 19, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Chief Academic Officers & Vice Presidents, Faculty Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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BASIC FUNCTION:

The Administrative Assistant works to support the President and Provost with various administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office of the President:
  • Serves as main point of contact for managing the President's schedule, which involves triaging requests, prioritizing appointments, coordinating multiple calendars, reviewing the calendar daily and making adjustments as needed, and ensuring all requests are managed effectively and efficiently.
  • Researches background needed for meetings and provides details and materials relevant to each meeting.
  • Serves as backup receptionist and greets visitors to the President's office.
  • Provides backup administrative support to the President's Office and assists with meeting preparations, Trustees matters, and special projects.
Office of the Provost:
  • Implements processing of invoices, credit card reconciliation and check requisitions.
  • Prepares and submits required forms to HR and IT pertaining to new hires, including technology procurement.
  • Assist with logistics for accreditation reviews and academic program reviews.
  • Oversee and coordinate all office moves and related facilities issues.
  • Manage academic affairs master calendar and provost's calendar.
  • Prepare formal reports and official correspondence regarding accreditation other official or confidential matters on behalf of Academic Affairs
  • Makes updates to Faculty Manual upon recommendation of Faculty Manual Commission.
  • Prepare office hours listing (2X/year) and compilation of faculty professional achievements.
  • Supports commencement planning effort in concert with Conferences/Events
  • Supports convocation planning in partnership with Division of Student Affairs and Conferences/Events
  • Order and maintain office supplies
OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as required by the President and Provost.

LICENSES, TOOLS, AND EQUIPMENT:

N/A

ENVIRONMENTAL CONDITIONS:

No substantial exposure to adverse environmental conditions.


Requirements:
  • High school diploma or GED required; Bachelors' degree preferred.
  • Minimum of 3-5 years' experience are required, with experience in higher education preferred.
  • Proficient computer skills required, with knowledge of Zoom/WebEx and Microsoft Office (Word, Outlook, Excel, Power Point) and capacity to learn and use campus information technology.
  • Must have the ability to record and accurately transcribe notes of meetings and compile and prepare statistical data.
  • Organizational skills and attention to detail.
  • Diplomacy and interpersonal skills; ability to work effectively with a broad range of people and styles.
  • Strong oral and written communication are required; proofreading and editing are a plus
  • Must be able to work independently with minimal supervision.
  • Confidentiality is of the utmost importance.
  • Ability to work effectively in a high-paced and fast-changing environment

Additional Information:

Salve Regina University offers generous benefits to eligible employees including:
  • health and dental coverage
  • life insurance
  • long-term disability
  • 403B plan
  • tuition benefits and more
Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.


Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu


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