Specialist IV, Admissions & Enrollment Services

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Advance Equity
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance .

Campus Marketing Statement

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 93,000+ students each semester. LSC has been named a 2021 Great Colleges to Work For® institution by the Chronicle of Higher Education and ranked 35th in Texas in the Forbes ‘America’s Best Employers By State’ list.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX 77381 .

Job Description



POSITION SUMMARY:

The Specialist IV, Admissions and Enrollment Services is responsible for a wide array of functions within Admissions & Enrollment Services, many of them technical, such as processing admission applications, test scores and transcripts, as well as responding to enrollment issues and maintaining student records, documents and files. Serves as subject matter expert to LSC faculty, staff and administrators on topics related to Admissions & Enrollment Services and is responsible for maintaining data integrity by auditing own work and work of others. Helps ensure that consistent Admissions & Enrollment Services practices are followed throughout Lone Star College System.

ESSENTIAL JOB FUNCTIONS:

1. Serves as a resource and subject matter expert to LSC faculty, staff and administrators on topics relating to Admissions & Enrollment Services. Responds to student inquiries in person, by phone and through email
2. Provides basic Admissions & Enrollment Services-related training to employees
3. Handles all processes related to admissions applications including loading them into the student information system, verifying and updating active and discontinued program/plans in the student information system and ApplyTexas
4. Runs technical processes to assign or release service indicators
5. Conducts a variety of research, including compiling in-depth summaries of high schools
6. Performs auditing functions to ensure and maintain data integrity; works with campuses to troubleshoot and resolve any discrepancies
7. Makes a variety of corrections to student records (e.g. social security numbers, grade changes, Bio/Demo data, etc.)
8. Receives transcripts and other student record documents and enters data into PeopleSoft (iStar) and scans to OnBase
9. May act as lead and delegate the workload of a team
10. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in use of standard office equipment and software applications
• Strong attention to detail
• Excellent interpersonal, organizational, and communication skills
• Ability to ensure compliance with due dates/deadlines and regulatory requirements
• Ability to transfer knowledge to peers, subordinates and higher authorities
• Ability to work on multiple projects

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.



WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma and at least 5 years of related work experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate’s degree or higher and previous experience working in Admissions, Advising, or Financial Aid at a college

Salary

Hiring salary range is $34,670-$39,871

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.