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Project Manager for External Relations - Hourly

Adelphi University
New York, United States
Salary Not specified
Posted Date
Jul 19, 2022

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Part Time
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Project Manager for External Relations - Hourly

Office of University Advancement and External Relations


This is an hourly position that works 20 hours a week. The hourly rate for this position is $20/hour. Reporting to the Associate Vice President of University Advancement and External Relations, the Project Manager for External Relations will support the work of External Relations, including Alumni Relations, the Adelphi Fund, Special Events, and Signature Events. This work will include, but is not limited to, project management, administrative, and clerical support. As needed, the Project Manager will also support the work of other members of the External Relations staff.

REPORTS TO: Associate Vice President of University Advancement and External Relations

  1. Provide support for major programs and activities such as the President's Gala, Distinguished Lecture Series, Golf Classic, Prize for Leadership, the Momentum Tour, Women's Leadership Conference, Spirit Weekend, Giving Day, and campus faculty and staff events. Specific duties include:
  • Event preparation and packing.
  • Printing collateral: place cards, name badges, check in, etc.
  • Editing and proofreading content of correspondence, event materials, programs, brochures, flyers.
  • Assisting in the research and selection of venues and vendors for the needs of off-campus events including the President's Momentum Tour.
  • Assisting in the research and selection and production of promotional materials/brand giveaways for signature events.

  • 2. Assist in managing the budget for the Division as well as participate in the budget planning process.

    3. Provide support in processing contracts, invoices and communications with accounts payable and purchasing department handling timely payment of vendor bills.

    4. Serve as liaison between department and university services such as facilities, IT, mailroom, business affairs and accounts payable.

    5. Assist in entering data and event information into Raiser's Edge.

    6. Perform other job-related duties as assigned.

    REQUIREMENTS: (Knowledge, Skills and Abilities)
    1. Excellent computer skills, including extensive experience and advanced knowledge of Word and Excel, Adelphi administrative systems and email.
    2. Experience with file management, Google apps (Calendar, Drive, Sheets, Docs) and Raiser's Edge preferred.
    3. Capacity for problem solving, taking ownership and initiative and working quickly.
    4. Ability to effectively and accurately manage and prioritize multiple tasks in a fast-paced environment.
    5. Excellent organizational skills and attention to detail. Ability to maintain confidentiality on a wide range of matters.
    6. Excellent verbal and written communication skills, coupled with proofreading and editorial skills.
    7. Knowledge of Adelphi University and office procedures and purchasing processes a plus.
    8. Willingness to meet and build relationships with internal and external individuals and groups on behalf of the staff and the department.
    9. A positive, curious, high-energy person who wants to learn, enjoys the group process, and is able to effectively respond to the stress of responding to immediate and sometimes unexpected deadlines desirable.

    1. Associate's degree is required.
    2. Bachelor's degree is preferred.
    3. Minimum of three years of office management and clerical support experience is required.


    Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,500 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 75 undergraduate programs, more than 70 master's degree and doctoral programs, and 55 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 118,000 graduates across the country, a growing enrollment of students from 44 states and 65 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

    To apply, visit jeid-3017041a09b73946968f524c3c51ae1b
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