Assistant to the Provost

Employer
Finger Lakes Community College
Location
New York, United States
Salary
Salary Not Specified
Posted Date
Jul 19, 2022

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Deans, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Executive, Other Executive, Provosts
Employment Type
Full Time


QUALIFICATIONS

Education: Bachelor degree required.

Experience: Three years of experience assisting a chief executive or senior officer, preferably in an academic environment. Experience managing projects and streamlining complex processes.

Special Skills: Proven ability to manage multiple priorities under deadlines while maintaining a high level of professionalism and confidentiality. Strong proficiency with Microsoft software applications. (Word, Excel, SharePoint, Access, Project, PowerPoint); familiarity with relational databases and student information systems (Ellucian/Colleague, Ad Astra, Blackboard).

Preferred skills include:
  • Knowledge and understanding of Academic & Student Affairs Policy and compliance issues that affect faculty/staff and students and the delivery of quality educational services

  • Knowledge of shared governance and/or collective bargaining agreements

  • Excellent verbal and written communication skills and the ability to use these skills for effective interactions with all members of the college community

  • Effective interpersonal skills

  • Strong organizational skills

  • Strong analytical and problem-solving skill

  • Ability to work within a culturally diverse environment

  • Ability to exercise tact and diplomacy in handling sensitive situations

  • Understanding of Diversity, Equity and Inclusion

  • Understanding of Workforce Development Systems

GENERAL FUNCTIONS

The Assistant to the Provost supports the Provost, Vice President of Academic and Student Affairs in the implementation and management of complex projects related to the college’s strategic plan and the division’s annual operational plans. Creates project plans and coordinates implementation. Reviews and summarizes research to assist the Provost, Vice President of Academic and Student Affairs with decision-making. Performs duties independently with minimal direction, and exercises sound judgment. Acts confidentially on behalf of the division on budgetary, personnel, student, and sensitive public communications, and communicates effectively and appropriately with multiple/diverse audiences. Analyzes current procedures and recommends more efficient systems for achieving goals.

SPECIFIC RESPONSBILITIES
  • Assists in creating academic student policies and procedures, ensuring that appropriate controls and uniform standards are in place to provide consistency in the review and approval of academic processes and other academic matters. Provides assistance with communication and implementation of college policies and decisions made by the Provost, Vice President of Academic and Student Affairs

  • Reviews and verifies the completeness and accuracy of submitted documentation needing Provost, Vice President of Academic and Student Affairs approval.

  • Assists in the creation, implementation, and ongoing management of budgets, operational goals, projects, and initiatives.

  • Assists with the coordination and implementation of labor contract requirements such as teaching load, promotions, tenure and sabbatical procedures. Manages a comprehensive database of information regarding faculty pre-tenure, tenure, promotion, and post-tenure status, including a review schedule and maintenance of accurate personnel records. Ensures that all pertinent information is filed with the Office of the President for approval by the Board of Trustees in a timely manner.

  • Utilizes technology resources and databases (Ellucian/Colleague, Ad Astra, Blackboard) to streamline the management and operations of various academic processes and procedures.

  • Monitors space and facilities projects, and provides the Provost, Vice President of Academic and Student Affairs with regular status updates.

  • Assist with preparing reports and analyses utilized by the division when presenting at college and community functions. Drafts and edits correspondence for internal and external audiences.

  • Works collaboratively and collegially with faculty and staff in the Division of Academic and Student Affairs to foster an environment of mutual respect that supports active participation in college-wide activities by all members of the division.

  • Manages and monitors special initiatives to insure the completion of identified tasks necessary to meet deadlines, expectations, and needs. Creates and manages procedures designed to maintain office efficiency and integrity.

  • Coordinates and directs special projects and events.

  • Manages the efficient operation of the Provost office such as managing calendars and scheduling meetings.

  • Completes special assignments as requested by the Provost, Vice President of Academic and Student Affairs.

  • Ability to use computer for extended periods of time.

PHYSICAL REQUIREMENTS

In accordance with the Americans with Disabilities Act, this job description contains only qualifications that are required, with or without a reasonable accommodation.

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