Capital Projects & Space Planning Manager

Employer
Columbia Basin College
Location
Washington, United States
Salary
Salary Not Specified
Posted Date
Jul 18, 2022

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Institutional Research & Planning, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Chief Business Officers & Vice Presidents
Employment Type
Full Time


Description

Columbia Basin College (CBC) seeks a Capital Projects & Space Planning Manager to join our team. The Capital Projects & Space Planning Manager is responsible for the overall leadership and management of the College’s capital projects planning and project management in cooperation with the State Board of Community and Technical Colleges (SBCTC) and the Department of Enterprise Services (DES) staff. Additionally, the incumbent will be responsible for establishing a comprehensive space planning program to assure effective utilization of campus facilities consistent with the concept of quality for the intended use. The Manager will prepare a variety of planning, space utilization, and project reports to inform senior leadership and campus constituencies regarding the need for facility replacement, renovation, or repairs, and to support related decisions to best position the College’s physical assets to meet future programmatic needs. This position actively supports and engages in CBC's values for student learning, culture of excellence, diversity, equity, and inclusion, sustainability and wellbeing. This position reports to the Assistant Vice President for Campus Operations.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by August 18, 2022 at 11:59 PM Pacific Time.



Primary Responsibilities
  • Plan, manage and supervise all aspects of capital project management including timeline creation, milestone completions and stakeholder notification; coordinate and recommend plans for major and minor capital projects submitted to the State Board for Community and Technical Colleges (SBCTC) for funding;
  • Coordinate all capital projects with the DES including completion, submission, and record-keeping of all pertinent files, records, paperwork, design drawings, etc. necessary to achieve high quality and timely capital projects;
  • Perform all budget planning, tracking, coding and forecasting for all major and minor capital projects to ensure the best use of resources and the successful completion of projects;
  • Meet with customers to understand their needs and objectives, work with architects and engineers to develop a plan based on those criteria, and present that plan to the customer and Assistant Vice President as a recommended path forward;
  • Effectively communicate with customers for initial and ongoing project planning items as well as facilitate coordination of outages and disruptions; build and support a culture of communication with everyone associated with capital projects;
  • Coordinate with the Director for Facilities to develop and maintain lists and reports of facilities deficiencies and assist with field surveys, cost estimation, and reporting to State Board as needed;
  • Collaborate with the Directors for Information Services, Facilities and Campus Safety & Security to ensure department needs are met through all capital projects;
  • Coordinate with other departments to create and maintain campus standards documentation for capital projects and ensure their compliance throughout the design and construction process;
  • Lead and manage the annual carpet replacement, painting, and project cleaning programs assuring timely, high-quality completion on time and within budget;
  • Coordinate and assist with the development and planning of campus space inventory and support the executive team regarding facility space utilization, office moves, and related space planning needs such an on-campus moves and evaluation of space for new initiatives;
  • Maintain building inventory systems to assure square footage and valuation are updated in appropriate State and College databases; and
  • Other duties as assigned.
Required Qualifications
  • Bachelor’s degree* in engineering, architecture, construction management, project management or other related field from an institutionally accredited college or university; and
  • Two (2) years of successful experience in facilities planning, management and construction.
OR
  • Associate’s degree* or significant course completion towards a degree; and
  • Four (4) years of successful experience in facilities planning, management and construction.
AND
  • Thorough understanding of construction project planning and management, including budgeting, scheduling, permitting, and commissioning;
  • Interpersonal skills and proven ability to communicate effectively with key stakeholders both verbally and in writing;
*Applicable professional experience may be substituted for educational requirements.

Preferred Qualifications :
  • Master’s degree in engineering, architecture, construction management, project management, business administration or related field from an institutionally accredited college or university;
  • Five (5) years of capital project leadership experience specifically in a higher education setting;
  • Knowledge of local building codes; and
  • Experience using facilities data management systems, room utilization systems, and construction workflow management system such as Bluebeam, Microsoft Project, etc.
COMPETENCIES:

Project Management : Work independently to develop project plans; coordinate projects; communicate changes and progress; complete projects on time and budget; and manage project team activities.

Teamwork : Balance team and individual responsibilities; exhibit objectivity and openness to others’ views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; able to build morale and group commitments to goals and objectives; and support everyone’s efforts to succeed.

Visionary Leadership : Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; and provide vision and inspiration to peers and subordinates.

Change Management : Develop workable implementation plans; communicate changes effectively; build commitment and overcome resistance; prepare and support those affected by change; and monitor transition and evaluate results.

Leadership : Exhibit confidence in self and others; inspire and motivate others to perform well; can effectively influence the actions and opinions of others; accept feedback from others; and give appropriate recognition to others.

Managing Other Staff : Include staff in planning, decision-making, facilitating and process improvement; take responsibility for subordinates’ activities; make yourself available to staff; provide regular performance feedback; develop subordinates’ skills and encourage growth; solicit and apply customer feedback (internal and external); foster quality focus in others; improve processes, products and services; and continually work to improve supervisory skills.

Business Acumen : Understand business implications of decisions; display orientation to profitability; demonstrate knowledge of market and competition; and align work with strategic goals.

Cost Consciousness : Work within approved budget; develop and implement cost savings measures; contribute to profits and revenue; and conserve organizational resources.

Oral Communication: Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participates in meetings.

Written Communication Skills: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

TERMS OF EMPLOYMENT:

This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS :

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

Work environment includes office and other settings as appropriate. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

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