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Accounts Payable Analyst

University of Arkansas at Fort Smith
Arkansas, United States
Salary Not Specified
Posted Date
Jul 19, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
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Type of Position:Accounting, Finance, Business

Workstudy Position:


Job Type:Regular

Work Shift: Day Shift (United States of America)

Sponsorship Available:


Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Accounts Payable

Department's Website:

Summary of Job Duties:The Accounts Payable Analyst works under general supervision and is responsible for performing a variety of fiscal related tasks that are standard or regular support duties within an assigned department or program. The position is governed by generally accepted accounting principles (GAAP), federal, state, and local laws and regulations, as well as University of Arkansas System and UAFS policies. This position reports to the Director of Accounts Payable.


Essential Duties and Responsibilities:
  • Verifies accuracy of invoices, receipt of goods, and related documentation.
  • Receives and inputs invoice data, and schedules payments.
  • Audits and approves PCard transactions to ensure transactions are appropriate University purchases and do not violate state law or University Policy and ensures proper accounting.
  • Manages fuel gasoline packets.
  • Monitors and maintains motor vehicle registrations.
  • Maintains system vendor payment data.
  • Handles accounts payable inquiries from campus departments and vendors.
  • Handles internal inquiries regarding financial data.
  • Provides technical assistance on system receipts.
Other Duties and Responsibilities:
  • Processes scanning/indexing of accounts payable documentation.
  • Reconciles pre-payments.
  • Assists with preparation and distribution of 1099s.
  • Maintains insurance verification on drivers of personal vehicles.
  • Prepares reports from data within area of responsibility.
  • Assists with cash or bank deposit duties as needed.
  • Assists with testing and implementation of system upgrades.
  • Assists with year-end closing functions.
  • Maintains strong working relationship with faculty and staff.
  • Performs other duties as assigned.
Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork. Requires consistent on-time attendance.

List Employees Supervised: None.

Required Education and Work Experience: An Associate’s degree in accounting, finance, general business, or a related field; plus two years of bookkeeping, basic accounting, billing, or related experience. Other job related education and/or experience may be substituted for all or part of these basic requirements.

Preferred Education and Work Experience: A Bachelor’s degree in accounting, finance, general business or a related field plus two years of accounting experience in higher education.

Other Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:
  • Knowledge of general accounting practices and procedures.
  • Knowledge of general information technology concepts and various software.
  • Ability to apply knowledge base comprehensively.
  • Ability to compile information and prepare reports.
  • Ability to provide technical assistance to system users.
Additional Information:

Working Relationships: The Accounts Payable Analyst for invoices has frequent contact with accounts payable payees, university departmental personnel, and peers.

Special Job Dimensions: Work is primarily performed in an office setting. Occasional overtime hours are required, particularly in association with fiscal year-end process.

Salary Information:

$26,000 to $31,000 depending upon candidate qualifications directly related to the position

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Child Maltreatment, Criminal Background Check, Financial Credit Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes
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