Accounts Receivable Specialist, Business Services

Business Services invites applications for an Accounts Receivable Specialist to join their team. This position is a non-supervisory position primarily responsible for receiving and data entry of information associated with student payments and campus deposits for the University of Montana (UM). The Accounts Receivable Specialist is expected to provide exceptional customer service and accurate information to students, parents and internal staff regarding tuition and fees, as well as UM and Business Services policies and procedures.

The Accounts Receivable Specialist is responsible for accurate cash handling, balancing and reconciliation of accounts, processing of student payments, credit card payments and Treasury deposits. This position consults, collaborates, and works closely with Student Account Services, Financial Aid, Registrar, Graduate School, Office of Student Success, Admissions/Enrollment Services, and other campus departments to meet the needs of students, staff, faculty. The Accounts Receivable Specialist ensures compliance with applicable policies and regulations in order to conduct business and ensure internal controls for UM.

The Accounts Receivable Specialist is responsible for the tracking, processing and delivery of all checks received in Treasury, including, but not all inclusive, NelNet and MT State Warrant refund checks returned undeliverable, short term loan checks, private loan checks, and miscellaneous scholarship checks.

Upon completion of training, the incumbent will have developed working knowledge and ability in:

• Proper cash handling policies and procedures
• Accounting practices and procedures
• Banner system
• Proficiency in the use of Excel and Access
• Business Services internal policies and procedures
• The University of Montana’s policies and procedures
• Wires, ACH’s and credit card batching policies and procedures
• Ability to independently audit the petty cash and change funds of the various campus departments
• Ability to train other cashiers on campus

Required Skills

• Demonstrated oral, written, listening and interpersonal communication skills
• Practical understanding of basic accounting practices and procedures
• Basic knowledge of proper cash handling policies and procedures
• Basic oral, written, listening and interpersonal communication
• Organizational skills with attention to detail
• Ability to establish and maintain effective working relationships with a variety of individuals and groups
• Ability to maintain strict confidentiality and exercise discretion
• Excellent customer service skills
• Ability to use sound judgment to effectively problem-solve related issues
• Skill in evaluating and analyzing information and situations
• Experience or ability to learn Microsoft Office and Banner with the ability to learn new software as necessary

Minimum Required Experience

• High school diploma (or equivalency), as well as at least two (2) years of related work experience, including cashiering experience; or any combination of education and experience.

About Business Services and UM

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The mission of Business Services is to provide financial services responsive to the needs of students, faculty and staff of the University of Montana. We accomplish our mission by wholeheartedly supporting the pursuit of academic excellence by students and faculty. We proactively meet challenges, enhance our services, and achieve productive results.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details

Position Title: Accounts Receivable Specialist (Cashier II)

Position Number: NEW

Department: Business Services

Work Schedule Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $16.50/hr. Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Tuesday, October 11, 2022 by 11:59 PM (Mountain Time)

Review of applications has begun and will continue until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below.

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular