Accounts Payable Coordinator, Waukesha
- Employer
- Carroll University
- Location
- Wisconsin, United States
- Salary
- Salary Not specified
- Date posted
- Jul 18, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Accounts Payable Coordinator, Waukesha
General Information
- Job Title:Accounts Payable Coordinator
- Location:
- 100 N East Ave
- Waukesha, WI, 53186
- United States
- Employee Type:Support Staff
- Job Category:Business Office, Staff
Description
Responsibilities:
- Review and distribute all vendor invoices for approval,
matching invoices with purchase orders.
- Review all invoices and requests for payment for appropriate
account numbers, authorizations, and documentation per University
policy.
- Review all expense reports for compliance with University
policy and documentation.
- Perform data entry function for all invoices, requests for
payment, and expense reports in an accurate & timely
manner.
- Create and distribute accounts payable payments in a timely
manner, matching invoices with checks, direct deposits, electronic
fund transfers, and credit card payments.
- Meet key payable processing deadlines.
- Maintain vendor files.
- Establish and update vendor profiles in University software
system.
- Maintain files on student non-cash prizes for inclusion on 1099
MISC reporting as needed.
- Back up purchase order preparation and distribution.
- Monitor Open PO's and vendor statements for past due invoices,
resolve billing problems.
- Communicate with University employees for information accuracy
and problem resolution.
- Respond to vendor, employee, and student inquiries.
- Perform month end A/P reconciliation.
- Assist the Senior Accountant in basic accounting projects
related to A/P.
- Miscellaneous duties as assigned by supervisor.
Qualifications:
Education and/or Experience:
- High school diploma or equivalent
- Accounts payable experience required
- Basic bookkeeping experience desired
Mathematical Skills:
- Ability to add, subtract, multiply and divide
Technology Skills:
- Create simple text documents in Word
- Use and maintain voice mail and e-mail
- Possess average keyboarding skills
- Use University software to create & maintain A/P
information
- Create and maintain simple Excel spreadsheets
- Use Microsoft Teams for communication and virtual
meetings.
Human Relations Skills:
- Communicate effectively verbally and in writing, in person, via
the telephone and through email.
- Able to work independently
- Able to multi-task
- Possess Customer Service skills
- Excellent organizational skills
- Candidates must be willing and able to support and advance the
University
mission.
Physical Demands:
- Able to sit for extended periods of time
- Able to lift and carry up to 10 pounds
- Able to walk short distances
- Able to reach and bend
To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=503590980
jeid-f2757f8ced77fc44a9d0cdf96608a233
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